Top 3 SharePoint Online Figures for User Engagement

The top three key figures to measure user engagement and effectiveness in SharePoint Online:

1. Site Visits: The metric shows how many times users visit a site. It helps to gauge overall interest and engagement with the content.
2. Unique Viewers: The figure represents the number of distinct users who have accessed a site. It’s useful for understanding the reach and impact of the site.
3. Document Downloads: The tracking of how often documents are downloaded is insightful for knowing which content is most valuable to users. This helps to identify popular resources and areas where it’s needed to provide more support or information.

Top 3 Attachment Options in SharePoint Online

The following are the top three attachment options in SharePoint Online:

• Traditional List Attachments:
• SharePoint allows one to attach files directly to individual list items. Example if one has an issue tracking list, it’s possible to attach screenshots or documents to items in the list.
• Modernizing List Attachments:
• Enable a drag-and-drop experience for attachments directly from the list form.
• Such attachments are stored in a separate “List Attachments” library.
• This library would then act as a lookup column for the list, displaying the file names, last modified dates, and the last person to modify the file.
• Email Integration:
• Provides a seamless integration with email clients and tools such as Outlook and MS Teams.

Top 3 Ways to Measure Engagement in SharePoint Online

The following are the top three ways to measure user engagement and gather useful statistics in SharePoint Online:

1. Microsoft Clarity: Microsoft Clarity is a user behavior analytics tool which integrates directly with SharePoint Online. It provides insights into user interactions, including heatmaps, session recordings, and more. One can use the tool to know how users engage with a site in order to improve the experience.
2. SharePoint Analytics: SharePoint Online has a built-in analytics features. One can track page views, unique visitors, and other metrics. By analyzing this data, one can gain information into user engagement, popular content, and areas for improvement.
3. Visual Charts and Graphs: It’s possible to enhance a SharePoint site by adding visual charts and graphs. One can create dynamic charts using Excel data and embed them directly into SharePoint pages. Such visuals help with engagement.

Top 3 Key Powers of SharePoint Online

The following are three key powers of SharePoint Online:

Integration with Other Microsoft Office 365 Tools:

SharePoint Online integrates with other Office 365 tools, such as Microsoft Teams, OneDrive, and Office based applications.

Reduced IT Overhead:

SharePoint Online being cloud based eliminates the need for on-premises server maintenance and software updates. This eliminates maintenance time, electricity as well as one obtains updates monthly.

Scalability and Elasticity:

SharePoint Online provides scalability, allowing for expansion as needed.

Top 3 SharePoint Environments for Government Use

The following are the top three SharePoint environments tailored for government use:

1. Government Community Cloud (GCC): Designed for federal, state, and local government agencies. It has enhanced security and compliance features to meet government standards.
2. GCC High: Provides strict compliance and security measures, suitable for agencies handling more sensitive information, such as controlled unclassified information (CUI) and criminal justice information.
3. Department of Defense (DoD): The most secure environment, designed specifically for the U.S. Department of Defense and its contractors. It meets high security requirements and compliance standards.

See the following for more information on this topic:

https://learn.microsoft.com/en-us/office365/servicedescriptions/office-365-platform-service-description/office-365-us-government/sharepoint

Top 4 Updates & Trends for SharePoint Online in 2024

The following are some top updates and trends for SharePoint Online in 2024:

1. Copilot in SharePoint: This feature combines AI and data from the Microsoft Graph to help end user’s author sites and pages more efficiently.
2. Real-time Coauthoring: SharePoint allows multiple users to collaborate in real-time while creating and editing pages.
3. New Start Experience: The new start experience for SharePoint makes it easier for end users to create personal pages filled with creativity.
4. Section Backgrounds: This feature allows authors to add curated images or gradient color backgrounds to page sections, thus enhancing the visual appeal.

Top 3 Latest Aspects of SharePoint Online in 2024

The following are three of the latest and most exciting aspects of SharePoint Online in 2024:

1. Copilot in SharePoint: This feature leverages AI to assist users in creating compelling content. Copilot combines the power of AI with data from the Microsoft Graph to help write and design sites and pages more effectively.
2. Real-time Coauthoring: SharePoint supports real-time collaboration on pages. Multiple users can work simultaneously, thus making it easier to create and edit content.
3. Enhanced Visual Design: SharePoint has new section backgrounds, allowing page authors to add curated images or gradient color backgrounds to page sections. This includes improved focal points, fill mode, overlay, and opacity.