SharePoint - Document Words

The following are SharePoint Dictionary Words of the Day Related to Documents:

Document center

A document library template which is configured to contain a large quantity of documents with each document uploaded to the center assigned a unique identifier number.



Document library

A list where documents and folders are stored. The document library has customized settings above and beyond a folder such as advanced settings, versioning settings, workflow settings, and information policies.



Document set

Allow for a collection of related documents, and have them displayed as one unit. Example, one may have a collection of project management template documents which would include - a requirements document, a project plan and a status report document, etc. These would be stored as the Project Management Templates document set.



Document workspace

Document repository which lets users collaborate on one or more documents.



Document workspace site

SharePoint site which is based on a document workspace site template. It is used for planning and posting about a document or a set of related documents.

SharePoint - Deployment Words

The following are SharePoint Dictionary Words of the Day Related to Deployment:

Deployment package

A collection of files which makes up a package that gets deployed. XML files are utilized to describe the deployment objects and their relationships. Sometimes, the deployment set of files are compressed into one or more files.



  

Deployment system object

An object which is created as part of a site or site collection. Examples are root folders, catalogs, default pages, and galleries which are created during site or site collection creation. Note, this deployment system object is not part of the underlying template.

SharePoint - Declarative workflow

The following is a SharePoint Dictionary Word of the Day:

Declarative workflow

Workflow which is created with XAML (Extensible Application Markup Language) files. It does not require any form of precompiled code in order to run.

SharePoint Time

As a SharePoint evangelist one needs to be mindful of the following:



SharePoint Growth – One has to mindful that as more users and information expands into SharePoint, the environment needs to accommodate such growth.



New Initiatives – Keep-up on new features and functionality to turn on, document and educate on.



Responding to Challenges – Work on finding the best technology to solve the right problem.



Advice – Have documentation on what tool to utilize and provide quick guides on the best use of those tools. Example: MS-Forms for surveys, Power Automate for workflow and PowerBI for analytics display, etc.

SharePoint/Office 365 Personal Growth

When working in SharePoint/Office 365 its important to keep your value via the following:



Personal Growth – Always continue to learn something new to maximize your SharePoint/Office 365 skills.



Inner Circle – Spend time with some key technology individuals either face to face or virtually via seminars, over coffee or via social media posts.



Success – Always take time to review what went right with your SharePoint/Office 365 project so you can learn from experience.

Reflective SharePoint/Office 365

When it comes to SharePoint/Office 365 – several items are useful to reflect on before diving into a SharePoint/Office 365 project:



Reflect on the true perspective based on experience:

What features and functionality bring the most value?

What features and functionality are un-noticed gems?



Reflect on experiences from insights:

Use your experiences on what worked or didn’t work previously to your advantage.



Reflect and be confident in your decision-making:

With so many options in SharePoint and Office 365 be it ways to create forms, utilize in-line code and Office 365 tools such as: PowerApps, Power Automate, PowerBI, etc.



Reflect on the big picture:

Think about what you’ve done and what can be improved as well as what allows for growth for the future.

SharePoint - Deployment System Object

The following is a SharePoint Dictionary Word of the Day:


Deployment system object

Object that is created as part of a site, site collection or application. Examples of deployment system objects are root folders, catalogs, default pages, and galleries that are created during site, site collection or application creation.