SharePoint Due Diligence Controls

The following are high level due diligence SharePoint aspects:

Transaction controls – monitor, maintain and review who has what permissions in the environment.

Network controls – monitor the network infrastructure from a security standpoint.

Guest access and vendor management access controls – monitor and change external guest access and vendor access as applicable as projects and contracts are completed.

4 Top Aspects for SharePoint Solutions

The following are four key aspects for SharePoint solutioning:

1) Research solution with a long-term mindset.

2) Assess all the SharePoint options carefully.

3) Succession of the solution should be part of the strategy.

4) Financial aspects of the solution should be accounted for.

The Perfect SharePoint Team

SharePoint is very complex and to succeed with it, in the enterprise the following would make-up the perfect SharePoint team: 

Business analyst team - who would be responsible for capturing and documenting business requirements for the various sites, Power Platform aspects, custom code, etc.

Build/Development team - who would be responsible for building and updating the sites and application based aspects.

Quality Analyst team - who would be responsible for testing items before they are deployed to production.

Operations team - who would be responsible for building and maintaining infrastructure for the environment.

Security and compliance team - who would be responsible for ensuring that the deployed items follow the defined security and compliance standards.

Application support team - who would be responsible for supporting the built sites, Power Platform, coded items in production.

SharePoint - WSDL (Web Services Description Language)

The following are SharePoint dictionary words of the day related to WSDL (Web Services Description Language):

WSDL (Web Services Description Language)

XML format utilized to describe the network services as collections of communication-based endpoints.

WSDL message

Typed definition of the data which is communicated during a WSDL operation.

 

WSDL operation

Description of an action which is supported by a WSDL service.

 

WSDL port type

Named set of operations which are supported by one or more endpoints, as specified in WSDL.

SharePoint - Mapping a Process

The following are some high-level aspects to follow when mapping any SharePoint based process:

• Map out the process "as is"

• Eliminate any process-based exceptions

• Involve the core individuals who execute the process

• Create a draft then document it and share it

• Use the proper tool to map the process

• Capture examples for every step of the process

SharePoint Goal or Desired Outcome of a Process

The following are the core aspects to ask when reviewing a SharePoint process:

• When does a process begin and end?

• What activities are part of moving the process forward?

• What departments or key stakeholders are involved in the process?

• What information is transferred between steps of the process?

SharePoint MOS Processes

The following are three key aspects that are needed for a SharePoint environment:

Management processes - need someone to manage the projects and processes.

Operational processes - need someone to review and maintain the core business processes.

Supporting processes - need someone to provide support and maintenance of the environment.