Understanding Public vs. Private SharePoint Sites
SharePoint Online offers two primary types of sites—public and private—each designed for different levels of visibility and collaboration.
Public Sites
Public sites are accessible in a read‑only format to anyone who has access to the intranet or internet location where the site resides. A typical example is an organization’s intranet home page, where information is meant to be widely shared but not edited by most users.
Private Sites
Private sites are restricted to specific users who have been granted permissions. These sites usually contain team‑specific content, such as internal documents, diagrams, or planning materials. For example, an IT team might maintain a private site for technical documentation that only team members should see or edit.
Best Practice for Managing Content
A practical approach is to create and maintain master documents on a private site (e.g., in .doc or .docx format). When the content is ready to be shared more broadly, convert it to PDF and publish it on a public site. This ensures that authoritative documents remain secure while still making information accessible to a wider audience.
SharePoint Online offers two primary types of sites—public and private—each designed for different levels of visibility and collaboration.
Public Sites
Public sites are accessible in a read‑only format to anyone who has access to the intranet or internet location where the site resides. A typical example is an organization’s intranet home page, where information is meant to be widely shared but not edited by most users.
Private Sites
Private sites are restricted to specific users who have been granted permissions. These sites usually contain team‑specific content, such as internal documents, diagrams, or planning materials. For example, an IT team might maintain a private site for technical documentation that only team members should see or edit.
Best Practice for Managing Content
A practical approach is to create and maintain master documents on a private site (e.g., in .doc or .docx format). When the content is ready to be shared more broadly, convert it to PDF and publish it on a public site. This ensures that authoritative documents remain secure while still making information accessible to a wider audience.
No comments:
Post a Comment