SharePoint Engage Business Aspects

The following are several core items for engaging with SharePoint in the business:

Outcome based performance – use service level agreements (SLAs) and key performance indicators (KPIs).

Flexible engagement models – using Power Automate and artificial intelligence based items.

Address quality at project level – use user acceptance, regression, automation, functional, performance, load, and cloud testing. Also account for mobile apps and display.

Global provider – use tool to scale up or down using different delivery displays.

Use agile and devops – reduce time to market, automate, enable digital transformation.

SharePoint - Static Rank

The following is a SharePoint dictionary word of the day:

Static rank

Component of a rank which does not rely on a search query. It represents the importance of an item.

SharePoint - Start Address

The following is a SharePoint dictionary word of the day:

Start address

URL which identifies a point to start a crawl. Administrators can specify start addresses when they create or edit a content source.

SharePoint - Split View

The following is a SharePoint dictionary word of the day:

Split view

In SharePoint Designer or Visual Studio, this functionality allows for the workspace to be divided into the desired view.

SharePoint - Site Template

The following is a SharePoint dictionary word of the day:

Site template

Way to create a SharePoint site with customized lists, libraries, web parts and features.

SharePoint - Site Definition

The following are SharePoint dictionary words of the day related to site definition:

Site definition configuration

XML-based definition of lists, features and other data, that define a type of SharePoint site.

 

Site definition version

Zero-based integer which indicates the version number of the site definition. It is best practice to update the version number each time the definition is changed.

SharePoint - Site

The following is a SharePoint dictionary word of the day:

Site

Web site warehoused in a named portion of a top-level web site.

SharePoint - Single Sign-On Ticket

The following is a SharePoint dictionary word of the day:

Single sign-on ticket

Token that contains the encrypted character of a single sign-on (SSO) operator in the form of a security identifier string (SID).

SharePoint - Simple Object Access Protocol (SOAP)

The following is a SharePoint dictionary word of the day:

Simple object access protocol (SOAP)

Transports XML data between systems using a http or https-based protocol.

SharePoint Search SQL Syntax

The following is a SharePoint dictionary word of the day:

SharePoint search SQL syntax

Rules which govern the construction of an enterprise search SQL query.

SharePoint Farm

The following is a SharePoint dictionary word of the day:

SharePoint farm

Server(s) which are part of a SharePoint installation and SharePoint configuration database.

SharePoint Designer

The following is a SharePoint dictionary word of the day:

SharePoint Designer

Application which allows administrators to modify pages and customize their SharePoint sites using a graphical user interface-based format.

SharePoint - Shared

The following are SharePoint dictionary words of the day related to shared:

Shared documents library

Document library which is included by default in several site templates.

 

Shared view

View of a list or which every user who has the appropriate permissions can see.

SharePoint - Server-to-Server Protocol

The following is a SharePoint dictionary word of the day:

Server-to-server protocol

Authentication protocol utilized between two servers or services.

SharePoint Meetings and Files

The following are items to be aware of for files associated with meetings:

1)      Where are the files located be it in a OneDrive or MS Teams site based on how the meeting is set-up?

2)      What is the set retention for files?

3)      What is the sensitivity set for where the files are located?

SharePoint Pricing Thinking

When planning for SharePoint, a few key pricing items to take into consideration are:
1)      Inflation – consumer price index (CPI) – will rise every year so it would be mindful to account for this.

2)      Maintenance costs – if you have staff full time or outsourced, the cost of maintain the system should be taken into consideration.

3)      General development – if you have customized development/coding aspects in the environment, such costs need accounted for be it via full time or outsourced resources.

SharePoint - Section 508

The following is a SharePoint dictionary word of the day:

Section 508

U.S. Government accessibility guidelines for colors, fonts and keystrokes that are to be available on websites for those with inclusive needs.

SharePoint - Second-Stage Recycle Bin

The following is a SharePoint dictionary word of the day:

Second-stage recycle bin

Container for items which have been deleted from the first-stage recycle bin. Items in the second-stage recycle bin are visible only to site collection administrators.

SharePoint - Search

The following are SharePoint dictionary words of the day related to search:

Search service account

Account under which the search service runs.

 

Search shared application object

Instance of a shared application for search which stores search-specific settings.

SharePoint - Search Scope

The following are SharePoint dictionary words of the day related to search scope:

Search scope consumer

Ste collection which uses a certain search scope display group.

 

Search scope display group

Ordered set of search scopes used for returning search displays.

 

Search scope index

Specialized component of a full-text index catalog which is built on the values of scoped properties.

 

Search scope rule

Attribute which specifies items that are included in a search scope.

SharePoint - Scheduled

The following is a SharePoint dictionary word of the day:

Scheduled

Status which is applied to a page, list item or document that specifies a time when it will be published or unpublished.

SharePoint - Subtotal

The following are SharePoint dictionary word of the day related to subtotal:

Subtotal column

Column which uses a summary or subtotal function to display the total of the items field-based information.

 

Subtotal row

Row which uses a summary or subtotal function to display the total of the items field-based information.

SharePoint - Subsite

The following is a SharePoint dictionary word of the day:

Subsite

Complete web site which is within a subdirectory of another web site. The parent web site can be the top-level site of a site collection or another subsite.

SharePoint - Stream

The following is a SharePoint dictionary word of the day:

Stream

Technology used within SharePoint where users within the organization can post and share video content.

SharePoint - Static Rank

The following is a SharePoint dictionary word of the day:

Static rank

Component of a rank which does not depend on the search query. It signifies the importance of an item based on other items or business rules that are defined in the search set-up.

SharePoint - Start Address

The following is a SharePoint dictionary word of the day:

Start address

Uniform resource locator (URL) which identifies a point to start a crawl. Administrators specify start address locations when they create or edit a content source.

SharePoint - SpecificFinder

The following is a SharePoint dictionary word of the day:

SpecificFinder

Type of methodinstance which is defined and ordered by the identifiers that are associated with the entity. The type is associated with the method which is associated with the specificfinder.

SharePoint - Source Data

The following is a SharePoint dictionary word of the day:

Source data

Data which is used as the basis for populating reports, charts, etc.

SharePoint - Sort

The following are SharePoint dictionary words of the day related to sort:

Sort

Process which arranges in ascending or descending order, based on applicable content.

 

Sort order

Set of rules in a search query which defines the order of relevant results. The order can be ascending or descending.

SharePoint - Snapshot

The following is a SharePoint dictionary word of the day:

Snapshot

Copy of an item that can contain values, formatting and schema aspects.

SharePoint - Site Solution

The following is a SharePoint dictionary word of the day:

Site solution

Deployable package which contains a set of features, site definitions, and assemblies that apply to sites.

SharePoint - Site Property

The following is a SharePoint dictionary word of the day:

Site property

A name/value pair of strings which is metadata for a site. Examples of this are the sites title or default language.

SharePoint - Site Membership

The following is a SharePoint dictionary word of the day:

Site membership

Status of being a member of a site with user rights for accessing or editing content on that site.

SharePoint & DevOps Process

The following are five high level aspects of a SharePoint devops process:

Culture – Have established shared responsibility for handling development, deployment and operations

Automation – Have established automations for continuous delivery

Lean – Have established batch sizes for work in progress

Measurement – Have established ways to measure work and value

Recovery – Have established processes for rolling back items if needed

SharePoint Architectural Build Quality

The following are some key SharePoint build quality-based items to be aware of as part of a projects process:

• Take into account existing code
• Take into account hardware components
• Take into account business infrastructure
• Take into account the capacity allocation of the team for what can be tackled
• Take into account the features that are needed for project success

SharePoint – Taking Action Planning for an Iteration

The following are some key actions in regard to taking action when planning an iteration:

• Review activities the team is engaged in
• Brainstorm actions for improvement on activities
•  Agree on activities for action to address
• Have an action plan and share to applicable resources and team members

SharePoint - Site Identifier

The following is a SharePoint dictionary word of the day:

Site identifier

A globally unique identifier (GUID) which is used to identify a site in a SharePoint site collection.

SharePoint - Site Flag

The following is a SharePoint dictionary word of the day:

Site flag

4-byte unsigned integer bit mask which specifies properties that are unique to a site.

SharePoint - Site Definition

The following are SharePoint dictionary words of the day related to site definition:

Site definition

Specifies a name and contains a list of the site definition configurations.

 

Site definition configuration

XML-based definition of lists, features, modules, and other data, which overall define a type of SharePoint site.

 

Site definition version

Zero-based integer that indicates the version number of the site definition.

SharePoint - Site Content Type

The following is a SharePoint dictionary word of the day:

Site content type

Uniquely distinguishable collection of settings and fields which store metadata for lists in individual sites.

SharePoint - Site Column

The following is a SharePoint dictionary word of the day:

Site column

Field that can be linked with a content type or list within a site or site collection.

SharePoint - Site Collection

The following are SharePoint dictionary words of the day related to site collection: 

Site collection

Set of web sites which are in the same content database, with the same owner, and share administration settings. The site collection can be identified by a globally unique identifier (GUID) or the uniform resource locator (URL).

 

Site collection administrator

User(s) whom have administrative permissions for a site collection.

 

Site collection flag

4-byte unsigned integer bit mask which specifies the properties that are global to a site collection. One or more values can be established for this bit mask.

 

Site collection identifier

A globally unique identifier (GUID) which identifies a site collection.

 

Site collection quota

The option for a site collection which allows administrators to set levels for maximum storage allocated, maximum number of users, and warnings that are associated with the maximum levels.

SharePoint - Single Sign-On

The following are SharePoint dictionary words of the day related to single sign-on (SSO):

Single sign-on (SSO)

Process which enables users whom, have a domain account to log on to a network and access any resource in the domain without entering the credentials multiple times.

Single sign-on (SSO) administrator

Security principal which is authorized to change a single sign-on (SSO) configuration.

 

Single sign-on (SSO) identifier

String which represents the definition of user credentials that allow a user to access a resource.

 

Single sign-on (SSO) system

Software-based implementation which enables users to gain access to multiple resources without entering the credentials multiple times.

 

Single sign-on (SSO) ticket

Token which contains the encrypted identity of a single sign-on (SSO) user via a security identifier string.

SharePoint - Sibling Navigation Node

The following is a SharePoint dictionary word of the day:

Sibling navigation node

Navigation node which shares a common parent navigation node with another specific navigation node.

SharePoint – Definition of Done

In a SharePoint environment, it’s important to have an agreed plan of the definition of done:

1)      Stories satisfy the acceptance criteria

2)      Acceptance tests passed, including those that were automated (if applicable)

3)      Unit and component tests – pass

4)      Cumulative unit tests – pass

5)      Applicable items are under source control

6)      Stories are accepted by the product owner

SharePoint – Management Planning for Review

The following are some high-level aspects to account for after a manager review of SharePoint projects:

1)      What was learned?

2)      What needs to be adjusted as far as vision, scope and team assignments?

3)      Where are the bottlenecks?

4)      What features must be re-scoped?

5)      What decisions need to be made to address issues?

SharePoint – Planning for Adjustments

As part of the SharePoint ecosystem – the following are high-level aspects to account for change:

1. Business priorities
2. Adjustments to vision
3. Changes to scope
4. Changes in resources

SharePoint – Agile Release Train

The following are aspects as part of the demonstration of work done for the agile release train:

1)      Have visibility into progress and impediments

2)      Have releases facilitated by proper resource

3)      Have proper participants (scrum masters, subject matter experts, etc.)

4)      Have weekly meeting of 60 minutes to demo items

5)      Have meetings and items demoed time-based

SharePoint Innovation & Planning

The following are key high-level items to address for innovation and planning:

1)      Innovation – where and what are the opportunities for innovation and improvements.

2)      Planning – where and what are the cadence for planning-based items

3)      Estimation – where and what are the estimates for cadence-based delivery