SharePoint - Workflow Interchange (.vmi)

The following is a SharePoint dictionary word of the day:

Workflow interchange (.vmi)

Microsoft Visio .zip file which contains workflow files utilized to import the workflow design into SharePoint Designer.

Azure, SharePoint and Power Platform Offerings at the High Level

The following are several high-level Azure, SharePoint and Power Platform offerings to utilize:

1) Applications built by citizen developers

2) Big data and Internet of things

3) Bots and robotic application solutions

4) Business analytics reporting

5) Infrastructure services

6) Managed services

7) Mobile applications

8) Platform and application migrations

9) Sites that are dynamic and responsive

10) Search that is expansive

11) Security based permissions

12) Team sites that are available for collaboration

SharePoint Helping with Technical Pains

The SharePoint framework is a very deep technology which can help with these high-level aspects:

1) Paradigm shifts and existing dependencies

2) Database migration aspects

3) Managing and monitoring application aspects

4) Security aspects

5) Data governance aspects

6) Design aspects

7) System planning aspects

SharePoint and Evidence-Based Policymaking

The following are three key aspects for evidence-based policymaking with SharePoint:

Reduce un-needed spending. Using a budget can identify and eliminate ineffective and unutilized technologies.

Expand innovative programs. Use new and untested aspects to determine whether they work to identify opportunities.

Strengthen accountability. Collect and report data on program operations and outcomes to hold decision makers accountable for results.

Reengineer a Business Process with SharePoint

SharePoint is a very powerful tool which can be utilized to reengineer a business process by following these steps:

1) Identify the most important processes to be reengineered.

2) Understand and measure the existing processes and diagram it out with a business process map. 

3) Utilize the best technology to solve the problem at hand. Does out of the box technology work or does a custom solution using the Power Platform need to be utilized?

4) Create a proof of concept of the new process and then build on it as needed.

SharePoint Strategic Plan 3 High-Level Aspects

A SharePoint strategic plan needs to include the high-level aspects:

1) Ensure success - focus on developing the knowledge, character, and skills required to succeed and to adapt.

2) Promoting innovation - reimagine the role of technology needed for the needed context.

3) Advancing - ways to contribute to the promoting and advancing knowledge.

SharePoint Scope of a Project the 4 Steps

The following are four key steps in regard to the scope of a SharePoint project: 

1) Identify what is trying to be built from beginning to end. 

2) Identify what processes and technologies will be utilized in the built solution. 

3) Identify the various systems associated with the built solution that will and will not be included in the scope. 

4) Identify the department that will and will not be involved in the development of the built solution.

SharePoint 7 Phases to Projects

The following are seven phases of a SharePoint project:

Phase 1 - Concept:

1) Define the purpose

2) Define the proposal

3) Define the requirements

Phase 2 - Analysis:

1) Define requirements are possible

2) Document the specifications

3) Determine what technology will be utilized

Phase 3 - Design:

1) Develop proof of concept set-up and layout

2) Agree on schedule based on what will be developed

3) Obtain initial feedback on proof of concept and ideas

Phase 4 - Test Implementation:

1) Create and develop actual interface, layout and functionality

2) Document the interface, layout and functionality

3) Obtain proper sponsor review

Phase 5 - Testing:

1) Review and test-built solution

2) Have issues list for where items found during testing need input

3) Review and fix issues from testing

Phase 6 - Implement:

1) Ready solution for go-live

2) Deploy and make available solution

3) Communicate solution is available

Phase 7 - Maintain and Support:

1) Maintain solution

2) Update solution

3) Document solution as needed

SharePoint 5 Good Sites Query Related

The following are 5 good sites to reference in regard to everything SharePoint query related:

How to build a query:

https://support.microsoft.com/en-us/office/how-to-build-a-query-2c2e5864-8590-4715-9568-267ad59654fd

Manage query rules:

https://learn.microsoft.com/en-us/sharepoint/manage-query-rules

Building search queries in SharePoint:

https://learn.microsoft.com/en-us/sharepoint/dev/general-development/building-search-queries-in-sharepoint

Query String URL Tricks for SharePoint and Microsoft 365:

https://learn.microsoft.com/en-us/microsoft-365/community/query-string-url-tricks-sharepoint-m365

SharePoint Online list:

https://learn.microsoft.com/en-us/power-query/connectors/sharepoint-online-list

SharePoint - Workflow Associator

The following is a SharePoint dictionary word of the day:

Workflow associator

An individual associating a workflow template with a list, library, content type or site.

SharePoint - Web Service Description Language (WSDL)

The following is a SharePoint dictionary word of the day:

Web service description language (WSDL)

Methods and parameters that a SOAP service supports. The definition registers in a universal description discovery and integration (UDDI).

SharePoint - Web Proxy

The following is a SharePoint dictionary word of the day:

Web proxy

Method exposed in a client object model which issues requests from SharePoint to a remote service which developers can utilize in apps for SharePoint.

SharePoint - Web Content Accessibility Guidelines (WCAG)

The following is a SharePoint dictionary word of the day:

Web content accessibility guidelines (WCAG)

Web accessibility guidelines published by the world wide web consortium (W3C).

SharePoint Due Diligence Controls

The following are high level due diligence SharePoint aspects:

Transaction controls – monitor, maintain and review who has what permissions in the environment.

Network controls – monitor the network infrastructure from a security standpoint.

Guest access and vendor management access controls – monitor and change external guest access and vendor access as applicable as projects and contracts are completed.

4 Top Aspects for SharePoint Solutions

The following are four key aspects for SharePoint solutioning:

1) Research solution with a long-term mindset.

2) Assess all the SharePoint options carefully.

3) Succession of the solution should be part of the strategy.

4) Financial aspects of the solution should be accounted for.

The Perfect SharePoint Team

SharePoint is very complex and to succeed with it, in the enterprise the following would make-up the perfect SharePoint team: 

Business analyst team - who would be responsible for capturing and documenting business requirements for the various sites, Power Platform aspects, custom code, etc.

Build/Development team - who would be responsible for building and updating the sites and application based aspects.

Quality Analyst team - who would be responsible for testing items before they are deployed to production.

Operations team - who would be responsible for building and maintaining infrastructure for the environment.

Security and compliance team - who would be responsible for ensuring that the deployed items follow the defined security and compliance standards.

Application support team - who would be responsible for supporting the built sites, Power Platform, coded items in production.

SharePoint - WSDL (Web Services Description Language)

The following are SharePoint dictionary words of the day related to WSDL (Web Services Description Language):

WSDL (Web Services Description Language)

XML format utilized to describe the network services as collections of communication-based endpoints.

WSDL message

Typed definition of the data which is communicated during a WSDL operation.

 

WSDL operation

Description of an action which is supported by a WSDL service.

 

WSDL port type

Named set of operations which are supported by one or more endpoints, as specified in WSDL.

SharePoint - Mapping a Process

The following are some high-level aspects to follow when mapping any SharePoint based process:

• Map out the process "as is"

• Eliminate any process-based exceptions

• Involve the core individuals who execute the process

• Create a draft then document it and share it

• Use the proper tool to map the process

• Capture examples for every step of the process

SharePoint Goal or Desired Outcome of a Process

The following are the core aspects to ask when reviewing a SharePoint process:

• When does a process begin and end?

• What activities are part of moving the process forward?

• What departments or key stakeholders are involved in the process?

• What information is transferred between steps of the process?

SharePoint MOS Processes

The following are three key aspects that are needed for a SharePoint environment:

Management processes - need someone to manage the projects and processes.

Operational processes - need someone to review and maintain the core business processes.

Supporting processes - need someone to provide support and maintenance of the environment.