8 Typical SharePoint Activities that are Part of any Project

The following are the eight typical SharePoint activities part of any project: 

• Identify the program stakeholders and users

• Develop the program requirements based on user expectations and allocate them to the applicable projects

• Identify the project risk classification

• Define and approve the program project strategies

• Develop the needed interfaces to needed assets

• Develop the technologies that can cut across multiple projects within the requirements

• Derive initial cost estimates and obtain approval for the project’s life cycle costs

• Develop a clear vision of the projects benefits and usage, making sure to document it

6 System Functional Review Criteria Items for SharePoint Projects

The following are six key system functional review criteria items to be utilized in SharePoint projects:

1) Understand what is achievable within cost and schedule constraints  

2) Establish functional baseline specifications

3) Incorporate task analysis into the functional requirements 

4) Document performance requirements

5) Document design considerations

6) Document verification requirements, including testing, for any functional auditing needs 

5 Key Technical System Level Aspects for SharePoint Projects

The following are five key technical system level aspects for SharePoint projects:

1. Define all the needed technical factors

2. Have the proper participates and leaders from a technical standpoint

3. Have the proper technical personnel to participate in requirements, management and cost aspects  

4. Have consistency across the SharePoint system specifications

5. Identify and assess the SharePoint based technical risks and opportunities

3 Product Realization Aspects with a SharePoint Project

The following are three key product realization aspects that any SharePoint project will have:

1) Design Realization - What SharePoint templates are available? What layout, graphics and content are needed?

2) Evaluation Process - What SharePoint template works best for what is needed? What features and functionality are needed?

3) Product Transition Process - What aspects work for the SharePoint project? What aspects don't work? As applicable, features, functionality and layout can be explored and expanded to meet the needs of the project.

How to Ideally Work a SharePoint Project

In the realm of SharePoint based projects – how to ideally work will allow one to gather success. Therefore, the following are some key points:

1. Have rules for the intake of SharePoint based projects

2. Utilize a simple tracking tool (such as a SharePoint list)

3. Need to fit in time to innovate with SharePoint

4. Have SharePoint projects and non-projects to include concrete planning

5. Have a SharePoint change control process

6. Limit the randomness of SharePoint tasks and small projects

SharePoint 7 Phases to Projects

The following are seven phases of a SharePoint project:

Phase 1 - Concept:

1) Define the purpose

2) Define the proposal

3) Define the requirements

Phase 2 - Analysis:

1) Define requirements are possible

2) Document the specifications

3) Determine what technology will be utilized

Phase 3 - Design:

1) Develop proof of concept set-up and layout

2) Agree on schedule based on what will be developed

3) Obtain initial feedback on proof of concept and ideas

Phase 4 - Test Implementation:

1) Create and develop actual interface, layout and functionality

2) Document the interface, layout and functionality

3) Obtain proper sponsor review

Phase 5 - Testing:

1) Review and test-built solution

2) Have issues list for where items found during testing need input

3) Review and fix issues from testing

Phase 6 - Implement:

1) Ready solution for go-live

2) Deploy and make available solution

3) Communicate solution is available

Phase 7 - Maintain and Support:

1) Maintain solution

2) Update solution

3) Document solution as needed

3 SharePoint Project Goals

The following are 3 goals for SharePoint projects:

1)      What is trying to be accomplished

2)      Why is what is being asked important

3)      How will the goal be best accomplished