Top 3 Info on SharePoint and Microsoft 365 Groups

The following are three top aspects in regard to SharePoint and M365 groups:

1. Microsoft 365 Groups:
• Purpose: Microsoft 365 groups let users share content through SharePoint and OneDrive, as well as manage group-related elements across various Microsoft products. Via this aspect, they allow for collaboration.
• Creation: One can create Microsoft 365 groups in several ways, and each method generates related elements from other Microsoft products. These include:
• SharePoint site collection: A dedicated space for collaboration.
• Outlook group calendar: Helps coordinate events and schedules.
• Outlook email distribution list: Enables group communication via email.
• Planner: A tool for task management.
• Teams: For team collaboration.
• Viva engage conversation: Social interaction within the group.
• Group-to-group membership:
• Microsoft 365 groups can be added to a SharePoint permissions group (such as visitors, members, or owners).
2. Security Groups:
• Purpose: Security groups are recommended for controlling access to OneDrive, SharePoint, and mobile device management.
• Benefits:
• Centralized management for large organizations.
• Simplifies access changes (example: adding or removing users) by adjusting group membership.
• Group-to-group membership:
• Security groups can be added to a team.
3. Distribution Lists (Regular and Dynamic):
• Purpose: Distribution lists are lightweight versions of Microsoft 365 groups.
• Functionality:
• When one creates a distribution list, it also generates an email address for a group of people.
• One can use distribution lists for sending notifications to group members (including external sources when enabled).
• Difference between regular and dynamic distribution lists:
• Regular distribution lists have a fixed membership.