The following are six key aspects to get you started in SharePoint Online:
1. Creating and Managing Sites
- Team Sites: Great for collaboration, allowing team members to share documents, track tasks, and manage projects.
- Communication Sites: Good for communicating information to a wider audience, such as company news or events.
2. Document Libraries
- Storing and Sharing: Allows for uploading, organizing, and sharing documents with a team. One can also set permissions to control whom can view or edit files.
- Version Control: Ability to track changes to documents and revert to previous versions if needed.
3. Lists and Libraries
- Custom Lists: Lists let one manage data, such as tasks, contacts, or inventory.
- Libraries: Used to store and manage content, including documents, images, and videos.
4. Integration with Other Microsoft 365 Apps
- Teams: Integrates SharePoint with Microsoft Teams for a seamless collaboration.
- Power Automate: Allows for automated workflows and processes.
- Power BI: Lets one create interactive reports and dashboards using data stored in SharePoint.
5. Customization and Development
- Web Parts: Adds. functionality to a site. Common webparts are text, lists, news feeds and calendar’s.
- Power Apps: Let one build custom applications to meet specific business needs. Good for citizen development.
6. Security and Compliance
- Permissions: Let site owners manage access to sites, libraries, and documents to ensure data security.
- Compliance: Utilize SharePoint’s compliance features to meet regulatory requirements.
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