The following are three ways in SharePoint Online,to kick users out of a file or ensure exclusive access during major changes:
- Check Out Files: If one wants to make changes to a file and ensure no one else can edit it simultaneously, one can check out the file. When the file is checked out, one can edit it online or offline, saving it multiple times if needed. Once finish editing, check the file back into the library, allowing others to see the changes.
- Versioning: Turn on versioning for the library. This way, if someone makes a mistake later, one can restore an earlier version of the document.
- Communication: While not a direct “kick,” effective communication is key. Inform users about upcoming changes, request that they log out, and coordinate the timing of major updates. Clear communication helps to prevent conflicts and ensures a beneficial collaboration experience.
