The following are three SharePoint online tips and tricks with graphics:
1) Leverage the global navigation bar-
The global navigation bar, located at the top of every SharePoint Online site, provides quick access to frequently used sites and resources within an organization.
Tips:
- Prioritize frequently used sites: Place the most commonly accessed sites towards the beginning of the navigation.
- Group sites logically: Organize sites into categories or departments to create a logical structure and improve discoverability.
- Utilize clear labels: Use clear and concise labels for each site entry to provide easy identification and avoid confusion.
- Maintain consistency: Ensure consistency in naming conventions and site labels across the navigation bar for a cohesive user experience. 2) Employ site navigation menus -
Site navigation menus, located on the left-hand side of SharePoint Online sites, provide structured navigation within individual sites. By effectively organizing and designing site navigation menus, one can guide users through the site's content in a clear and intuitive manner.
Tips:
- Limit menu depth: Keep navigation menus shallow, ideally with no more than two levels, to avoid overwhelming users with too many options.
- Prioritize content: Place the most important content items towards the top of the navigation menu to ensure users easily find key information.
- Use descriptive labels: Employ clear and concise labels for each menu item to accurately represent the content it leads to.
- Consider mega menus: Utilize mega menus, which expand on click to reveal a wider range of options, for sites with extensive content structures.
Tips:
- Enable search refiners: Ensure search refiners are enabled for the SharePoint Online sites to provide this filtering functionality.
- Customize refiner panels: Configure refiner panels to display relevant metadata fields that align with the content of the sites.
- Position refiners strategically: Place refiner panels in a prominent location on the search results page to make them easily accessible.
- Educate users on refiners: Train users on how to utilize search refiners effectively to enhance their search experience and improve the findability of content.
