The following are five top best practices for SharePoint views:
- Create views: Make views public and use filter/sort/group functions to display what one wants. Views can also help manage space on a page.
- Plan for SharePoint Document Management: Analyze existing documents, determine document types and properties. Additionally, create a flexible and easily extendable content type structure. Also, choose where and how to store documents in SharePoint, create fields, sites, libraries and lists. Finally, plan for permissions, define and automate SharePoint document naming, SharePoint document automation, optimize views and libraries.
- Avoid creating too many folders inside libraries: This aspect is much better for the speed and searchability if views were created instead.
- Use filters and styles to organize and show information: Views enable one to utilize filters and styles to organize and show the information already available in lists and libraries.
- Utilize SharePoint List/Library View features and capabilities: One should know how to show/hide columns, change the sort order, create multiple views, and how to add column choices to the modern user interface filters pane.
