SharePoint - External Content and Data Words

The following are SharePoint Dictionary Words of the Day Related to External Content and Data:

External content type

Reusable collection of metadata which defines a set of data from one or more external data sources. It also includes the operations available on that data, and connectivity information related to that data.



External content type layout

Microsoft Office External Data Parts utilized in a one-dimensional or two-dimensional way to display information to a user.  

  

External data

Data stored in a repository outside of the system which it is being displayed in.



External data column

Single field in an item associated with an external content type.



External data grid

Web Part which displays a list of external items from a business application. For example, one can utilize a Business Data List Web Part to display customers or orders from a database.



External data item

A single item which is part of an external list.



External data part

Control which shows details of a single item or a list of items which belong to an external content type.



External data related list

Displays a list of related external items that are from a business application. For example, one can use a Business Data Related List Web Part to display all the orders for a particular customer from a database.



External item content control

External data from a data column in a document library which is available as a content control. The data that is exposed in content controls is read-only.



External list

A list of items which are part of an external content type.



External reference

Reference to a cell, range, defined name, or other object in a worksheet or workbook.



External system

Supported source of data which can be modeled by business connectivity services, such as via a database, web service, or a custom .NET framework assembly.



External workbook

Workbook, other than the active workbook, which is on disk or in memory which has a dependency to another workbook.

SharePoint - Entity Words

The following are SharePoint Dictionary Words of the Day Related to Entity:


Entity

Data class that represents a type of business data object which is stored in a line-of-business (LOB) system whose instances have a persistent EntityInstanceId.



EntityInstance

Set of values which have a unique identity that represent an instance of an entity. They are stored in a line-of-business (LOB) system.



EntityInstanceId

Set of field values of an EntityInstance which collectively identify an EntityInstance in a line-of-business (LOB) system.

SharePoint - Document Words

The following are SharePoint Dictionary Words of the Day Related to Documents:

Document center

A document library template which is configured to contain a large quantity of documents with each document uploaded to the center assigned a unique identifier number.



Document library

A list where documents and folders are stored. The document library has customized settings above and beyond a folder such as advanced settings, versioning settings, workflow settings, and information policies.



Document set

Allow for a collection of related documents, and have them displayed as one unit. Example, one may have a collection of project management template documents which would include - a requirements document, a project plan and a status report document, etc. These would be stored as the Project Management Templates document set.



Document workspace

Document repository which lets users collaborate on one or more documents.



Document workspace site

SharePoint site which is based on a document workspace site template. It is used for planning and posting about a document or a set of related documents.

SharePoint - Deployment Words

The following are SharePoint Dictionary Words of the Day Related to Deployment:

Deployment package

A collection of files which makes up a package that gets deployed. XML files are utilized to describe the deployment objects and their relationships. Sometimes, the deployment set of files are compressed into one or more files.



  

Deployment system object

An object which is created as part of a site or site collection. Examples are root folders, catalogs, default pages, and galleries which are created during site or site collection creation. Note, this deployment system object is not part of the underlying template.

SharePoint - Declarative workflow

The following is a SharePoint Dictionary Word of the Day:

Declarative workflow

Workflow which is created with XAML (Extensible Application Markup Language) files. It does not require any form of precompiled code in order to run.

SharePoint Time

As a SharePoint evangelist one needs to be mindful of the following:



SharePoint Growth – One has to mindful that as more users and information expands into SharePoint, the environment needs to accommodate such growth.



New Initiatives – Keep-up on new features and functionality to turn on, document and educate on.



Responding to Challenges – Work on finding the best technology to solve the right problem.



Advice – Have documentation on what tool to utilize and provide quick guides on the best use of those tools. Example: MS-Forms for surveys, Power Automate for workflow and PowerBI for analytics display, etc.

SharePoint/Office 365 Personal Growth

When working in SharePoint/Office 365 its important to keep your value via the following:



Personal Growth – Always continue to learn something new to maximize your SharePoint/Office 365 skills.



Inner Circle – Spend time with some key technology individuals either face to face or virtually via seminars, over coffee or via social media posts.



Success – Always take time to review what went right with your SharePoint/Office 365 project so you can learn from experience.

Reflective SharePoint/Office 365

When it comes to SharePoint/Office 365 – several items are useful to reflect on before diving into a SharePoint/Office 365 project:



Reflect on the true perspective based on experience:

What features and functionality bring the most value?

What features and functionality are un-noticed gems?



Reflect on experiences from insights:

Use your experiences on what worked or didn’t work previously to your advantage.



Reflect and be confident in your decision-making:

With so many options in SharePoint and Office 365 be it ways to create forms, utilize in-line code and Office 365 tools such as: PowerApps, Power Automate, PowerBI, etc.



Reflect on the big picture:

Think about what you’ve done and what can be improved as well as what allows for growth for the future.

SharePoint - Deployment System Object

The following is a SharePoint Dictionary Word of the Day:


Deployment system object

Object that is created as part of a site, site collection or application. Examples of deployment system objects are root folders, catalogs, default pages, and galleries that are created during site, site collection or application creation.

SharePoint - Default Related Words

The following are some SharePoint Dictionary Words of the Day Related to Default:


Default list view

The view of a list that is defined to appear when users browse to the list without specifying or selecting a view.



Default master

Used by all pages within a site, it is represented by the token ~masterurl/default.master.



Default mobile list view

The view of a list that is defined to appear when users browse to the list from a mobile device without specifying or selecting a view.



Default search scope

The search scope assigned automatically to a search scope display group.



Default user store

Supplied as a starting point for expanding group membership when a user store is not already specified.

SharePoint - Data Related Words

The following are some SharePoint Dictonary Words of the Day Related to Data:

Data connection

Link between an application and a data source. Data connections are used to query and submit data. They are utilized with an external data source, such as a database, Web service, SharePoint list, or XML fil, etc.



Data connection library

A document library, located on a site which can contain a collection of universal data connection (.udcx) and Office data connection (.odc) files.



Data form web part (DFWP)

A web part which reads data from and writes data to a data source in the form of XML as it applies XSLT.



Data view web part (DVWP)

A web part which is used to display items in a list. Such a web part allows one to view and manage data coming from different data sources.



Data source

A database, Web service, disk, file, or other such collection of information that data is queried or submitted from.  Supported data sources vary based on the application and the data provider that is utilized.



Data source control

An object which can be added to a web page that encapsulates the needed logic to connect to a data source. A data source control can provide data to other controls on a page.





Data type

A property of a field that defines the kinds of data that can be stored in such a field.



Data validation

Process of testing the accuracy of data based on a set of rules that specify the type and range of data that can be entered by users or dynamically by another system.

SharePoint - Crawl Related Words

The following are some SharePoint Dictonary Words of the Day Related to Crawl:


Crawl

The process of traversing a URL to acquire items for a search catalog.



Crawl log

Provides information about the results of crawling a URL. The information includes if the crawl was successful, the content source that the display URL belongs, and the level, message, time, and identifier of any errors that happen.



Crawl queue

A structure that stores the list of items to crawl next.



Crawl rule

Preferences that apply to a specific URL or range of URLs. A crawl rule can be utilized to include or exclude items in a crawl. Additionally, the rule can specify the content access account to use when crawling a URL or range of URLs.



Crawl status

The state of the crawl operation (example In-Progress, Suspended, etc.).



Crawl type

Specifies whether to evaluate all of the users and member groups in the directory service that is crawled, or utilize those users and member groups that were modified after the last crawl.



Crawl URL history

A structure that stores a list of URLs and their properties, such as when a URL was last crawled.



Crawled property

Metadata that can be discovered during a crawl and then applied  to one or more items.



Crawled property category

Crawled properties for a specific type of item set.



Crawled property set identifier

A unique identifier that utilizes one or more crawled properties with a crawled property category.



Crawler

Process that browses and indexes content from a content source.

SharePoint - Conversion Related Words

The following are SharePoint Dictionary Words of the Day, Related to Conversion:


Conversion item

A document that is converted as part of a conversion job.



Conversion job

The basic unit of work for the Word Automation Services.



Conversion process

An instance of Word Automation Services.



Conversion queue

A database that stores a list of conversions that are pending, in progress, or completed.