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Introduction Overview of the Office 365 Planner
Office 365 Planner Introduction - A simple introduction overview of the Office 365 planner.
Monday, December 30, 2019
The SharePoint – Path to Evangelism
When evangelizing SharePoint, the following aspects make up a good
foundational outline to follow:
1)
Why use SharePoint?
-
What can it do?
-
What is the roadmap planned?
-
What are some organizational statistics that can be
shared on usage?
2)
What does SharePoint change?
-
When using SharePoint how does it change how I work?
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What are the technologies involved with SharePoint
(example PowerApps, PowerBI, Power Automate, etc.)?
3)
What are the best practices for using SharePoint?
-
How to plan for migrating to SharePoint?
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What are the key features?
-
What are the basic fundamentals that are needed?
4)
What will the future bring for SharePoint?
-
How communities will be developed?
-
How will new features be released?
SharePoint Confidence
The following are some key and core
items for SharePoint confidence:
1)
Have conviction – as a SharePoint evangelist,
have to have a solid confidence in yourself and your role within the SharePoint
ecosystem.
2)
Think possibilities – have to share knowledge
and thoughts – believe your subconscious, evangelize with vigor and zest.
3)
Have faith – realize with SharePoint there are setbacks
and defeats and for your fortunes of SharePoint – you can’t let this default
you. Strive for accomplishments, achievement and personal fulfillment.
4)
Have strength – When working with SharePoint –
one can’t learn and do everything – therefore, it’s important to guide based on
the requirements at hand.
5)
Use harmony – be aware of the qualities within
the environment that will lead to your strength and power. A SharePoint victory
is when that difficult situation has been resolved.
The 5 What’s of SharePoint
The following are five what based questions to think of when using
SharePoint:
1)
What can SharePoint do differently then other tools you
utilize?
2)
What can SharePoint do that other systems lack?
3)
What can SharePoint do to bring a high return on
investment?
4)
What can SharePoint do that works well?
5)
What can be changed quickly by utilizing SharePoint?
15 Ways a SharePoint Team Should Work
SharePoint is an intricate platform and to succeed with it, a team should
have the following aspects:
1)
Have a process for a project’s intake
2)
Get good detailed specifications for major projects
3)
Before bringing in consultants, have a clear idea what
should be obtained
4)
If new requirements come down the pipe, a process
should be in place to remedy efficiently
5)
Have support needed for environment tracked with proper
metrics
6)
Eliminate double entry of content into systems (example
if a team has a project site for tracking as well as a Team Foundation System
(TFS))
7)
Have training for team employees
8)
Have process to prioritize what is being worked on
9)
Focus on communication with other teams
10) Try
to eliminate surprises – be proactive, rather then re-active
11) When
sign-off of project or enhancement is done and changes are needed, a intake
process needs to be followed
12) Have
core and key documentation – readily available and organized to all team
members
13) Capture
changes team makes to system thoroughly
14) Project
portfolio should be reviewed for proper capacity planning
15) All team members should be on same page
15) All team members should be on same page
SharePoint 10 Reasons to Use
The following are the top 10 reasons to get
users engaged and using SharePoint:
1)
Gain confidence – as users can contribute to the
environment – they feel comfortable in using it.
2)
Privacy via permissions – content can be
maintained with permissions so items are safe, secure and confidential.
3)
Cost effective – SharePoint has competitive
pricing for a collaborative engine of its magnitude.
4)
Streamline processes – easy aspects in regard to
document management, workflow and record-keeping.
5)
Flexibility – as the system can evolve via out
of the box customizations.
6)
Growth – the system can be expanded to accommodate
user and system growth.
7)
Integration – SharePoint can integrate with
Microsoft Office applications amongst other applications and connections that
are available.
8)
Dialogue – via social use of blogs, wikis, etc. –
users can contribute to community.
9)
Help – SharePoint has vast amounts of power user
and general user guides that are available.
10) Simplify
– the environment can be depending on features turned on – to be administratively
simple for users.
SharePoint Interaction Survey
When working with individuals and engaging
with them on SharePoint projects, it’s important to gather some form of
feedback – possibly via a survey or a face-to-face question and answer session.
Below are some questions to ask about the project:
Below are some questions to ask about the project:
1)
The process made it easy to complete tasks?
2)
Time was used efficiently?
3)
A personal interest for the project was displayed?
4)
Ownership of tasks was utilized?
5)
Clear expectations were set?
6)
It was demonstrated that knowledge of the situation was
present?
7)
Other comments as applicable?
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