SharePoint Addiction Channel - YouTube

SharePoint Addiction Channel - All SharePoint all the time! Quick thoughts and discussions around SharePoint subject matter with a SharePoint addiction mindset!

Introduction Overview of the Office 365 Planner

Office 365 Planner Introduction - A simple introduction overview of the Office 365 planner.

The SharePoint – Path to Evangelism

When evangelizing SharePoint, the following aspects make up a good foundational outline to follow:

1)      Why use SharePoint?

-          What can it do?

-          What is the roadmap planned?

-          What are some organizational statistics that can be shared on usage?

2)      What does SharePoint change?

-          When using SharePoint how does it change how I work?

-          What are the technologies involved with SharePoint (example PowerApps, PowerBI, Power Automate, etc.)?

3)      What are the best practices for using SharePoint?

-          How to plan for migrating to SharePoint?

-          What are the key features?

-          What are the basic fundamentals that are needed?

4)      What will the future bring for SharePoint?

-          How communities will be developed?

-          How will new features be released?

SharePoint Confidence

The following are some key and core items for SharePoint confidence:

1)      Have conviction – as a SharePoint evangelist, have to have a solid confidence in yourself and your role within the SharePoint ecosystem.

2)      Think possibilities – have to share knowledge and thoughts – believe your subconscious, evangelize with vigor and zest.

3)      Have faith – realize with SharePoint there are setbacks and defeats and for your fortunes of SharePoint – you can’t let this default you. Strive for accomplishments, achievement and personal fulfillment.

4)      Have strength – When working with SharePoint – one can’t learn and do everything – therefore, it’s important to guide based on the requirements at hand.

5)      Use harmony – be aware of the qualities within the environment that will lead to your strength and power. A SharePoint victory is when that difficult situation has been resolved.

The 5 What’s of SharePoint

The following are five what based questions to think of when using SharePoint:

1)      What can SharePoint do differently then other tools you utilize?

2)      What can SharePoint do that other systems lack?

3)      What can SharePoint do to bring a high return on investment?

4)      What can SharePoint do that works well?

5)      What can be changed quickly by utilizing SharePoint?

15 Ways a SharePoint Team Should Work

SharePoint is an intricate platform and to succeed with it, a team should have the following aspects:

1)      Have a process for a project’s intake

2)      Get good detailed specifications for major projects

3)      Before bringing in consultants, have a clear idea what should be obtained

4)      If new requirements come down the pipe, a process should be in place to remedy efficiently

5)      Have support needed for environment tracked with proper metrics

6)      Eliminate double entry of content into systems (example if a team has a project site for tracking as well as a Team Foundation System (TFS))

7)      Have training for team employees

8)      Have process to prioritize what is being worked on

9)      Focus on communication with other teams

10)  Try to eliminate surprises – be proactive, rather then re-active

11)  When sign-off of project or enhancement is done and changes are needed, a intake process needs to be followed

12)  Have core and key documentation – readily available and organized to all team members

13)  Capture changes team makes to system thoroughly

14)  Project portfolio should be reviewed for proper capacity planning

15)  All team members should be on same page

SharePoint 10 Reasons to Use

The following are the top 10 reasons to get users engaged and using SharePoint:

1)      Gain confidence – as users can contribute to the environment – they feel comfortable in using it.

2)      Privacy via permissions – content can be maintained with permissions so items are safe, secure and confidential.

3)      Cost effective – SharePoint has competitive pricing for a collaborative engine of its magnitude.

4)      Streamline processes – easy aspects in regard to document management, workflow and record-keeping.

5)      Flexibility – as the system can evolve via out of the box customizations.

6)      Growth – the system can be expanded to accommodate user and system growth.

7)      Integration – SharePoint can integrate with Microsoft Office applications amongst other applications and connections that are available.

8)      Dialogue – via social use of blogs, wikis, etc. – users can contribute to community.

9)      Help – SharePoint has vast amounts of power user and general user guides that are available.

10)  Simplify – the environment can be depending on features turned on – to be administratively simple for users.

SharePoint - Office 365 Information Related Links

The following links are meant to be utilized in order to find proper documentation in regard to SharePoint - Office 365 based technologies on subject material on Microsoft related sites.
Information is broken down into these high level topics: General Information, Training Related Information, MS Teams, Search Related Information: Office 365 Related, Administrative - Miscellaneous Related.

General Information:
SharePoint Documentation:
https://docs.microsoft.com/en-us/sharepoint/

SharePoint Technical Reference:
https://docs.microsoft.com/en-us/SharePoint/technical-reference/technical-reference

In the Office 365 admin center the info in the Office 365 Training Center is useful:
https://support.office.com/en-us/office-training-center

The SharePoint Online admin site is awesome - if you utilize via a desktop the Download PDF on the left provides a great way to have a local copy of this info:
https://docs.microsoft.com/en-us/sharepoint/sharepoint-online

The SharePoint Resources gallery has lots of great info and samples on many subjects:
https://developer.microsoft.com/en-us/sharepoint/gallery/?filterBy=SharePoint,Samples

Training Related Information:
Introduction to SharePoint Online:
https://docs.microsoft.com/en-us/sharepoint/introduction

Office 365 basic videos:
https://support.office.com/en-us/article/office-365-basics-video-training-396b8d9e-e118-42d0-8a0d-87d1f2f055fb

SharePoint Online Video Training:
https://support.office.com/en-us/article/SharePoint-Online-video-training-cb8ef501-84db-4427-ac77-ec2009fb8e23

SharePoint Development Training:
https://docs.microsoft.com/en-us/sharepoint/dev/training/training

Tutorials and training material for SharePoint Development:
https://docs.microsoft.com/en-us/sharepoint/dev/training/training

What's new in SharePoint Online - SharePoint:
https://support.office.com/en-us/article/what-s-new-in-sharepoint-online-02449ef0-027e-4089-8717-f0ae7ea58029

SharePoint Help Center:
https://support.office.com/en-us/sharepoint

SharePoint Blog:
https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog

Microsoft Office 365 learning pathways beta preview:
https://docs.microsoft.com/en-us/office365/customlearning/

Introduction to Power Automate (Flow) approvals:
https://docs.microsoft.com/en-us/flow/modern-approvals

MS Teams:
Microsoft Teams Tips:
https://support.office.com/en-us/office-training-center/teams-tips

Add a SharePoint Page or List to a Channel in Teams:
https://support.office.com/en-us/article/add-a-sharepoint-page-or-list-to-a-channel-in-teams-131edef1-455f-4c67-a8ce-efa2ebf25f0b

SharePoint and Teams Better Together:
https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/SharePoint-and-Teams-Better-Together/ba-p/189593

How SharePoint Online and OneDrive for Business interact with Microsoft Teams:
https://docs.microsoft.com/en-us/MicrosoftTeams/sharepoint-onedrive-interact/

Search Related Information:
Search Developing a solid strategy here is some good documentation:
https://docs.microsoft.com/en-us/sharepoint/dev/general-development/search-in-sharepoint

Interesting site in relation to search: - search architecture overview:
https://docs.microsoft.com/en-us/sharepoint/search/search-architecture-overview

Some useful information on the Office 365 Security Roadmap:
https://docs.microsoft.com/en-us/office365/securitycompliance/security-roadmap

SharePoint Hybrid Search Sites:
https://docs.microsoft.com/en-us/SharePoint/hybrid/sharepoint-hybrid-sites-and-search

Office 365 Related:
Office 365 roadmap:
https://www.microsoft.com/en-us/microsoft-365/roadmap

Office 365 compare of versions:
https://docs.microsoft.com/en-us/microsoft-365/

Connecting to Office 365 Groups:
https://docs.microsoft.com/en-us/sharepoint/dev/transform/modernize-connect-to-office365-group

Learn about Office 365 Groups:
https://support.office.com/en-us/article/learn-about-office-365-groups-b565caa1-5c40-40ef-9915-60fdb2d97fa2

Everyday Guide Office 365 Groups:
http://icansharepoint.com/everyday-guide-office-365-groups/

Personalizing & Improving Office 365:
https://docs.microsoft.com/en-ca/dynamics365/business-central/ui-personalization-user

IT professional resources for Office 365 in the technet gallery:
https://gallery.technet.microsoftcom/office/site/search?f%5B0%5D.Type=RootCategory&f%5B0%5D.Value=Office365

What is a SharePoint Hubsite:
https://support.office.com/en-us/article/what-is-a-sharepoint-hub-site-fe26ae84-14b7-45b6-a6d1-948b3966427f

Creating Hub Sites:
https://docs.microsoft.com/en-us/sharepoint/create-hub-site

Customize Modern Team Sites:
https://docs.microsoft.com/en-us/sharepoint/dev/solution-guidance/modern-experience-customizations-customize-sites

Customizing the "modern" experiences in SharePoint Online | Microsoft Docs:
https://docs.microsoft.com/en-us/sharepoint/dev/solution-guidance/modern-experience-customizations

SharePoint Online Files with Office 365 Labels and Data Loss Protection:
https://docs.microsoft.com/en-us/office365/securitycompliance/protect-sharepoint-online-files-with-office-365-labels-and-dlp

Office 365 Security Compliance Labels:
https://docs.microsoft.com/en-us/office365/securitycompliance/labels

Office 365 tools to help in your workflow and fine-tune content:
https://www.microsoft.com/en-us/microsoft-365/blog/2018/11/29/new-to-microsoft-365-in-november-tools-to-keep-you-in-your-workflow-and-fine-tune-content/

Office 365 - Create Labels on Managed Metadata Terms using CSOM in PowerShell from a CSV file:
https://blogs.technet.microsoft.com/fromthefield/2016/01/19/o365-create-labels-on-managed-metadata-terms-using-csom-in-powershell-from-a-csv-file/

Office 365 Scripts:
https://gallery.technet.microsoft.com/office365

Office 365 Hybrid Azure Scripts:
https://gallery.technet.microsoft.com/office/Office-365-Hybrid-Azure-354dc04c

Connect to Office 365 Security & Compliance Center PowerShell:
https://docs.microsoft.com/en-us/powershell/exchange/office-365-scc/connect-to-scc-powershell/connect-to-scc-powershell?view=exchange-ps

Office 365 Client App Support - Single Sign-On:
https://docs.microsoft.com/en-us/office365/enterprise/office-365-client-support-single-sign-on

Office 365 SharePoint migration tool:
https://docs.microsoft.com/en-us/sharepointmigration/introducing-the-sharepoint-migration-tool

Administrative - Miscellenous Related:
Webpart on a SharePoint page:
https://support.office.com/en-us/article/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165

News Webpart on a SharePoint Page:
https://support.office.com/en-us/article/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165

SharePoint Classic to Modern:
https://docs.microsoft.com/en-us/sharepoint/publishing-sites-classic-to-modern-experience

What is a SharePoint communication site?:
https://support.office.com/en-us/article/What-is-a-SharePoint-communication-site-94A33429- E580-45C3-A090-5512A8070732

SharePoint Analytics Processing:
https://docs.microsoft.com/en-us/sharepoint/search/overview-of-analytics-processing#BKMK_TheDifferentType

SharePoint Administrative Backup:
https://docs.microsoft.com/en-us/sharepoint/administration/backup

Use the Page Diagnostics for SharePoint tool:
https://docs.microsoft.com/en-us/office365/enterprise/page-diagnostics-for-spo

Data Loss Protection (DLP) in Office 365 information:
https://docs.microsoft.com/en-us/office365/securitycompliance/protect-sharepoint-online-files-with-office-365-labels-and-dlp

PowerApps subject matter documentation:
https://docs.microsoft.com/en-us/powerapps/

A great resource for PowerApps info that allows one to search for info:
https://powerapps.microsoft.com/en-us/search/documentation/

Desired State Configuration (DSC) overview information:
https://docs.microsoft.com/en-us/powershell/dsc/overview

Desired State Configuration (DSC) the DSC Resources on github:
https://github.com/PowerShell/DscResources

SharePoint Online Management Shell:
https://docs.microsoft.com/en-us/powershell/sharepoint/sharepoint-online/connect-sharepoint-online?view=sharepoint-ps

Creating a Team Site in SharePoint:
https://support.office.com/en-us/article/create-a-team-site-in-sharepoint-ef10c1e7-15f3-42a3-98aa-b5972711777d

Hybrid for SharePoint Server | Microsoft Docs:
https://docs.microsoft.com/en-us/sharepoint/hybrid/hybrid

Download SharePoint Hybrid worksheets from Official Microsoft Download Center:
https://www.microsoft.com/en-us/download/details.aspx?id=41956

Using Metadata and Classification in Records Management - SharePoint Server:
https://docs.microsoft.com/en-us/sharepoint/governance/records-management-in-sharepoint-server

Azure Turbo Mode:
https://support.quest.com/metalogix/help/Essentials/WebHelp/azure_turbo_mode.html

Using templates to create different kinds of SharePoint sites:
https://support.office.com/en-us/article/Using-templates-to-create-different-kinds-of-SharePoint-sites-449eccec-ff99-4cf3-b62e-dcfee37e8da4

Share your Flows with Office 365 Groups and SharePoint Lists, Connector Updates, and Analytics with Error Details:
https://flow.microsoft.com/en-us/blog/share-with-sharepoint-office-365/

PowerShell scripts to help with SharePoint Hybrid Set-up:
https://www.microsoft.com/en-us/download/details.aspx?id=51490

New and improved features in SharePoint Server 2019:
https://docs.microsoft.com/en-us/SharePoint/what-s-new/new-and-improved-features-in-sharepoint-server-2019

Create the SharePoint Server 2019 farm for a database attach upgrade:
https://docs.microsoft.com/en-us/sharepoint/upgrade-and-update/create-the-sharepoint-server-2019-farm-for-a-database-attach-upgrade

Verify database upgrades in SharePoint Server 2019 | Microsoft Docs:
https://docs.microsoft.com/en-us/sharepoint/upgrade-and-update/verify-upgrade-for-databases-2019

PowerApps Support for On-Premise:
https://powerapps.microsoft.com/en-us/blog/support-for-sharepoint-on-premises/

PowerApps Canvas Apps Connections:
https://docs.microsoftcom/en-us/powerapps/maker/canvas-apps/connections-list

Develop SharePoint Workflows using Visual Studio:
https://docs.microsoft.com/en-us/sharepoint/dev/general-development/develop-sharepoint-workflows-using-visual-studio

Workflows Included with SharePoint:
https://support.office.com/en-us/article/overview-of-workflows-included-with-sharepoint-d74fcceb-3a64-40fb-9904-cc33ca49da56

Configure SQL Server security for SharePoint Server | Microsoft Docs:
https://docs.microsoft.com/en-us/sharepoint/security-for-sharepoint-server/configure-sql-server-security-for-sharepoint-environments

SharePoint General Development Search:
https://docs.microsoft.com/en-us/sharepoint/dev/general-development/search-in-sharepoint

When to use the Content Query Web Part or the Content Search Web Part in SharePoint:
https://support.office.com/en-us/article/When-to-use-the-Content-Query-Web-Part-or-the-Content-Search-Web-Part-in-SharePoint-346A0F48-38DE-409B-8A58-3BDCA1768929

SharePoint Backup and Recovery Overview:
https://docs.microsoft.com/en-us/sharepoint/administration/backup-and-recovery-overview

Configure SharePoint Cloud Hybrid Search:
https://docsmicrosoft.com/en-us/sharepoint/hybrid/configure-cloud-hybrid-searchroadmap

List Organization Chart in SharePoint:
https://www.enjoysharepoint.com/create-organization-chart-in-sharepoint/

Developer SPFX Setup SharePoint Environment:
https://docs.microsoft.com/en-us/sharepoint/dev/spfx/set-up-your-development-environment

PowerBI:
https://docs.microsoft.com/en-us/power-bi/

Getting Started with Windows Powershell:
https://docs.microsoft.com/en-us/powershell/scripting/getting-started/getting-started-with-windows-powershell?view=powershell-6

Scripting Blog:
https://devblogs.microsoft.com/scripting/

Dynamics 365 SharePoint Integration:
https://docs.microsoft.com/en-us/power-platform/admin/set-up-sharepoint-integration

Overview of creating apps on PowerApps:
https://docs.microsoft.com/en-us/powerapps/maker/Ok

Understand the Delegation in a PowerApp:
https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/delegation-overview

Connect to your on-premises data sources from PowerApps using on-premises data gateway:
https://powerapps.microsoft.com/en-us/blog/connect-to-your-on-premises-data-sources-using-on-premises-data-gateway-from-powerapps/

SharePoint Strategic Thinking Plan

In regard to SharePoint, it’s important to have a strategic plan – that utilizes specific thinking and thoughts:
 

·         Break down items into manageable pieces that can be accomplished in a given timeframe.

·         What do you want the SharePoint environment to do?

·         What are the current features and long-term desired features?

·         What are the resource needs to run the environment?

·         How will end uses be educated – on the features and functionality?

·         Where is the SharePoint environment overall and where should it be organizationally?

·         What are the needed customizations to the environment and how will they be requested and implemented?

 
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SharePoint Worse Case Scenarios

In regard to SharePoint, the following items may need to be addressed as worst case to be addressed so that a positive result is always obtained:

·         What if SharePoint can’t be sold as a content and document management tool?

·         What if the environment goes down how will this effect revenue?

 

·         What if SharePoint can’t process forms - how will this affect the business?

·         What if an individual can’t obtain the need permissions until after a 24-48 hour approval process – how will this affect the business?

·         What if a developer or administrator is out of the office – who is the back-up?

·         What if a developer or administrator quit – how will this affect the business?

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SharePoint Decision Making

In regard to SharePoint, several aspects are key in regard to decision making:

Learn all the facts in regard to the situation then make the best decision based on the available data. Example maybe having a hybrid set-up (on premise and cloud) makes sense for the organization.

Do your homework – get all the facts then research what others have done. Example maybe out of the box functionality can be utilized instead of custom coding.

Examine pros and cons – think about every angle for what is trying to be obtained then go with the best course of action. Pros and cons maybe return on investment, buy vs. build, etc.

Align resources with objectives – list of what needs done then decide best resources and setup time frames for work to be completed.

 
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SharePoint Good Ideas

In SharePoint good ideas have to happen strategically – the following items will help the thought process around such ideas:
 

1)      Security – one of the most sought after elements in SharePoint is security so developing a plan around this – that utilizes active directory groups will be helpful.

2)      Credibility – ideas need to be concrete and make sense for ones environment and needs – be aware of this with your ideas.

3)      Create a foundation – a good idea can be started in SharePoint then built upon – this is the advantage of the environments toolset and capabilities.

4)      Dream it – then build it – ponder it – then accomplish it – via the SharePoint environment.

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Leadership and SharePoint Define Reality

The following are some aspects to consider in regard to leadership of SharePoint:

1)      Minimize risk – just about every action aspect of SharePoint has a risk – be aware and recognize these risks (example a solution deployment causes downtime).

2)      Have a target and a game plan – define specific dates and have a big thinking game plan for all your SharePoint projects.

3)      Always be ready for change – features, functionality, new versions, updates, etc. SharePoint is always evolving and has changes – sometimes which are significant so be ready.

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SharePoint Thinking via Asking Questions

The following are some good questions to think about and be aware of when working with end users:

1)      Why does the user want to utilize a certain way – when other technology is available?

2)      What is the root problem that is trying to be solved and how can SharePoint help?

3)      What are the underlying issues with a current process that SharePoint can help with?

4)      What is the most important aspect to tackle or make sure gets SharePoint value?

5)      What happens if not all the asks are completed – can the SharePoint aspects be done in phases or does SharePoint need to integrate with another technology for completion?

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SharePoint Creativity Killers

The following are standard creativity killers in regard to SharePoint that devalue its ecosystem:

1)      SharePoint administrators, developers, power users, users who don’t believe they are creative and are afraid to be different.

2)      Overall mantra of it’s never been done, can’t be done and it’s too much work.

3)       The mind frame of we don’t have the time or money to forge ahead with being cutting and leading edge.

4)      The thought that it’s not practical is sometimes not an option when trying to find creativity thought.

5)      The mindset that don’t be different and stay within the lines is good.

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SharePoint Creativity

The following are some items to consider in order to be creative with SharePoint:

1)      Add value to the organization – when being creativity it’s a matter of being able to see what everyone else has seen but no one else has done. This includes design and functionality when it comes to SharePoint.

2)      Compound – give time and focus to creativity - build upon items as needed. SharePoint is complex and has options which need time, focus and strategy.

3)      Draw people to ideas – users will admire intelligence and fun so combining the two and being an evangelist is key in getting users psyched about SharePoint.

4)      Learn more – part of a creative process is being able to always seeking new ideas so the learning the teachable aspects of creativity is un-sprung.

5)       Challenge the status quo – being creative and innovative go together well, especially with the way SharePoint works.

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SharePoint – Follow Your Dream

In regard to SharePoint, the following items are good to consider with following dreams:
 

Have lots of ideas – think of all the ways that SharePoint can help with business value and return on investment.

Explore options – always be on the lookout for new features and functionality that can help the task at hand.

Connect the un-connected – be aware of what others are doing in the environment – have communication amongst site owners as leveraging success in one area can be utilized across the board.

Don’t be afraid to fail – SharePoint has many aspects, features, functionality and way to do items – therefore it is hard to be a complete failure.

Celebrate creativity – go off the beaten path to unspring pure SharePoint creativity – be it design, folder structure, metadata structure, etc.

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SharePoint Web Content Management

The following are some key steps to utilize in regard to web content management:

Step 1 – Create content with proper page layouts and image resources.

Step 2 – Have content approved/rejected via an approval process.

Step 3 – Schedule content as needed.

Step 4 – Have a start date and end date for published content. Once content is expired, it should be archived.

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SharePoint Europe - Office 365 – SharePoint Online Instructor Guide

SharePoint Europe - Office 365 – SharePoint Online Instructor Guide https://www.sharepointeurope.com/office-365-sharepoint-online-instructor-guide-preview/

Mutual Information Details for SharePoint

The following are mutual information details that vice-presidents and directors are interested in:

• Customer feedback - issue status & troubleshooting
• Active incidents - ongoing issues -  trends
• Upcoming activities - events requiring resources, space modifications or office moves, etc.
•  Respective office organization changes
• Feedback via communications:
• o    service desk notifications
• o    project notifications and updates
• o    additional or modified communication requests  

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