SharePoint Online Roadmap Moves Fast

SharePoint is always being enhanced to make it the best platform for compelling and engaging intranet sites. The following are three ways that its roadmap moves fast:

1) Updates to SharePoint Online occur monthly.

2) Updates that need opted in or out have short timeframes for decision making purposes.

3) New functionality appears within a broad timeframe and a lot of times isn’t fully documented. Additionally, it leaves one with little time to customize documentation and create videos if applicable.

See the SharePoint Online official roadmap here:

https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=SharePoint

5 Key SharePoint Graphical User Interface Guidance Aspects

The following are five SharePoint graphical user interface guidance aspects:

1) Requirements documents

2) Control documents and drawings

3) Definition documents

4) Graphical user interface control plans

5) Graphical user interface management tasks

The 3 SharePoint Design Levels

The following are three SharePoint levels that are part of the design ecosystem:

First Level: This represents the top-level navigation, typically displayed as tabs across the top of a site.

Second Level: Below the top-level tabs, one has the second level. These are the sub-links associated with each tab. They provide more specific navigation within a category.

Third Level: The third level is indented or below the second level. It’s essentially the sub-sub-links associated with the second-level sub-links.

Top 3 Common SharePoint Fixes

The following are three common SharePoint fixes to consider:

• Permissions and Access Control Problems:
• SharePoint permissions are sometimes complex due to the hierarchical structure. Make sure that permissions are appropriately set to balance security and operational requirements.
• Address overly restrictive permissions that might hinder users’ productivity.
• Troubleshoot permission inheritance based issues.
• File Syncing Errors:
• If experiencing syncing issues, try the following:
• Check the internet connectivity.
• Update SharePoint and OneDrive clients.
• Clear the sync cache.
• Use the SharePoint Online Health Checker for diagnosis and resolution.
• Slow Site Performance:
• Identify the cause of slow performance in SharePoint Online.
• Optimize the SharePoint environment to improve speed.

4 Customizations for Hub and Local Navigation

The following are four customizations for hub and local navigation:

1. Change the Look: Customize the page’s navigation style, colors, and logo.
2. Edit Links: On a hub site, team site, or communication site, one can add, edit, or remove links on the navigation menu.
3. Audience Targeting: one can use modern SharePoint in Microsoft 365 to target navigational links to specific audiences.
4. Multilingual Support: One can setup a multilingual site name, navigation, and footer on communication sites.

3 Top Scenarios Using Power Automate with SharePoint Online

The following are the top three scenarios using Power Automate with SharePoint Online:

• Manage Approval Flows:
• Customize SharePoint Online page approvals as needed.
• Require approval of documents and other content in SharePoint Online using Power Automate.
• Route finished documents to a team for further approval.
• Work with Files and Lists:
• Manage list items and file based permissions.
• Move files to different folders or document libraries after they’re approved in SharePoint Online.
• Create an item in SharePoint Online when a new order or request is added in a supported system via the proper connector.
• Other Key Scenarios:
• Utilize HTTP requests to manage lists and libraries.
• Create SharePoint Online based reminder flows.

Top 3 Key Aspects Related to SharePoint That Are Useful

The following are three aspects related SharePoint that are useful:

• Information Architecture in SharePoint:
• Information architecture is key for organizing and labeling content in SharePoint. It includes aspects such as navigation, search, site hierarchy, taxonomy, and security.
• Key components:
• Global Navigational Structure: Top-level navigation spans the entire SharePoint tenant, including the home site of the Intranet.
• Hub Structure and Organization: Hubs group similar topics, tasks, and content together.
• Local Site and Page Navigation: These aspects link content within each site and page effectively.
• Metadata Architecture: Utilized with search, browsing, compliance, and retention policies.
• Search Experiences: Used for how the users consume information architecture.
• Personalized Content Experiences: Targets content for specific users or groups.
• External Sharing in SharePoint:
• Utilized for collaboration with vendors, clients, or customers.
• Allows the sharing of content with people outside the organization, making collaboration seamless and secure.
• SharePoint Tips & Tricks:
• In order to maximize productivity, utilize best practices and useful tips for SharePoint.
• Optimize workflows, managing permissions, and leveraging features such as MS Teams integration.