Top 3 Reasons Why People Love SharePoint

The following are the top three reasons why people love SharePoint:

Efficient Information Organization: SharePoint allows users to organize information effectively. 

Enhanced Collaboration and Communication: SharePoint fosters collaboration by streamlining document management, automating workflows, and improving task based coordination.

Customization and Extensibility: Users appreciate SharePoint’s flexibility. The use of lists is now a common storage mechanism. Additionally, the platform, especially in SharePoint Online has integrations with the Power Platform (PowerApps, Power Automate, PowerBI etc).

Top 3 Aspects Related to SharePoint Certificate Credentials

The following are three aspects related to SharePoint certificate credentials:

Fundamental Certification: If one is considering a career change, the fundamental level is a good starting point. It is designed for individuals who want to learn the basics of the SharePoint Server or SharePoint Online. The Microsoft 365 Fundamentals certification, covers foundational concepts related to Microsoft 365 services, including SharePoint.

Associate Level: If one is looking to delve deeper into SharePoint, the associate level is applicable for those with some experience. This certification includes Microsoft 365, and Teamwork Administrator which includes SharePoint Online administration topics. Such a certificate validates skills in configuring, deploying, and managing SharePoint sites and content.

Developer Focus: If one is interested in SharePoint development, the MS-600: Building Applications and Solutions with Microsoft 365 Core Services exam is the applicable exam for this topic. This certification focuses on client-side application development using SharePoint Framework (SPFx) and integrating with Power Platform capabilities such as PowerApps and Power Automate.

3 SharePoint Outputs from Requirements Management Activities

The following are three key SharePoint outputs from requirements management activities: 

Requirements Documents:  requirements documents are essential for planning and implementing successful SharePoint projects. In this way, they are linked to the requirements with all of its traceable relationships. 

Approved Changes to the Requirements: when it comes to managing changes and approvals in SharePoint, there are a few ways to ensure that only authorized content becomes visible to specific users. Some of these ways involve simple approval using out of the box workflows or more complex content/file approval workflow using Power Automate.

Requirements Management Work Products: when managing SharePoint requirements, it's crucial to create well-defined work products. Some of the key components of this are to understand how people collaborate, store files, and share information in the organization. As part of this process analyzing and validating requirements to ensure a successful SharePoint implementation. 

 

Top 3 SharePoint Cloud Services

The top three SharePoint cloud services are as such:

SharePoint Online: Cloud-based service part of the Microsoft 365 suite, offering a flexible and collaborative platform for businesses.

OneDrive for Business: Closely integrated with SharePoint Online and offers cloud storage, file sharing, and collaboration across the Microsoft 365 suite.

Microsoft Azure: Provides an enterprise-grade cloud platform for hosting SharePoint Server, enabling organizations to leverage cloud capabilities for their SharePoint environment.

Top 3 SharePoint Online Newbie Items to Know

If you are new to SharePoint Online, here are three useful tips and tricks to get started:

1. Document Library Settings Menu: Knowing where the settings menus is located. See the official documentation on this subject: https://support.microsoft.com/en-us/office/what-is-a-document-library-3b5976dd-65cf-4c9e-bf5a-713c10ca2872
2. Organize Content: Utilize folders, metadata, and views to organize documents. This ensures easy access and efficient management of files within SharePoint. See the official documentation on this subject: https://support.microsoft.com/en-us/office/enterprise-content-management-in-sharepoint-930dd985-5bb9-447b-affd-86fcf690e994
3. Communication and Collaboration: SharePoint serves as a communication and collaboration platform. Explore features such as news articles, announcements, and team sites to enhance communication across the organization. See the official documentation on this subject: https://learn.microsoft.com/en-us/microsoft-365/community/team-site-or-communication-site

Top 3 Ways to Move Files in SharePoint

The following are the top three ways to move files in SharePoint:

• Using the ‘Move to’ Option in the SharePoint Interface:
• Select the desired files or folders in the SharePoint document library.
• Click the “Move to” option in the command bar at the top of the page.
• Choose the new location in SharePoint via the window that appears for the selected files and click “Move here.”
• Drag-and-Drop Functionality:
• Open the SharePoint library containing the files you to move.
• Select the files or folders.
• Drag the items to the destination folder within the same SharePoint site.
• Using OneDrive Sync:
• To work locally with files, use the OneDrive Sync Client.
• This syncs files between SharePoint and the local machine.

3 Common SharePoint Errors

The following are three common reasons for SharePoint errors:

• Permissions and Access Control Problems:
• Permissions and access control are key for managing a SharePoint environment effectively.
• Issues often arise due to the complexity and granularity of SharePoint’s permission settings.
• Common issues include:
• Overly Restrictive Permissions: Sometimes, permissions are set too restrictively, which hinders users’ ability to perform tasks. Balancing the principle of least privilege with operational requirements is essential.
• Permission Inheritance Issues: SharePoint items typically inherit permissions from their parent object, but breaking this inheritance without proper planning can lead to inconsistent access rights and confusion.
• Complex Nested Groups: Using SharePoint groups and Active Directory groups together can create a complex web of permissions, making it difficult to track who has access to what.
• Access Denied or Permission Errors:
• Such errors can occur for various reasons, such as:
• Permissions for a user not being configured correctly.
• The account utilized to access the shared link is different from the account to which the sharing invitation was sent.
• SharePoint Sync Problems:
• SharePoint sync may encounter issues due to:
• Poor network connectivity.
• Corrupt or large files.
• Incorrect configurations.
• Conflicts with coauthoring editing the same file simultaneously.