Top 3 Key Powers of SharePoint Online

The following are three key powers of SharePoint Online:

Integration with Other Microsoft Office 365 Tools:

SharePoint Online integrates with other Office 365 tools, such as Microsoft Teams, OneDrive, and Office based applications.

Reduced IT Overhead:

SharePoint Online being cloud based eliminates the need for on-premises server maintenance and software updates. This eliminates maintenance time, electricity as well as one obtains updates monthly.

Scalability and Elasticity:

SharePoint Online provides scalability, allowing for expansion as needed.

Top 3 SharePoint Environments for Government Use

The following are the top three SharePoint environments tailored for government use:

1. Government Community Cloud (GCC): Designed for federal, state, and local government agencies. It has enhanced security and compliance features to meet government standards.
2. GCC High: Provides strict compliance and security measures, suitable for agencies handling more sensitive information, such as controlled unclassified information (CUI) and criminal justice information.
3. Department of Defense (DoD): The most secure environment, designed specifically for the U.S. Department of Defense and its contractors. It meets high security requirements and compliance standards.

See the following for more information on this topic:

https://learn.microsoft.com/en-us/office365/servicedescriptions/office-365-platform-service-description/office-365-us-government/sharepoint

Top 4 Updates & Trends for SharePoint Online in 2024

The following are some top updates and trends for SharePoint Online in 2024:

1. Copilot in SharePoint: This feature combines AI and data from the Microsoft Graph to help end user’s author sites and pages more efficiently.
2. Real-time Coauthoring: SharePoint allows multiple users to collaborate in real-time while creating and editing pages.
3. New Start Experience: The new start experience for SharePoint makes it easier for end users to create personal pages filled with creativity.
4. Section Backgrounds: This feature allows authors to add curated images or gradient color backgrounds to page sections, thus enhancing the visual appeal.

Top 3 Latest Aspects of SharePoint Online in 2024

The following are three of the latest and most exciting aspects of SharePoint Online in 2024:

1. Copilot in SharePoint: This feature leverages AI to assist users in creating compelling content. Copilot combines the power of AI with data from the Microsoft Graph to help write and design sites and pages more effectively.
2. Real-time Coauthoring: SharePoint supports real-time collaboration on pages. Multiple users can work simultaneously, thus making it easier to create and edit content.
3. Enhanced Visual Design: SharePoint has new section backgrounds, allowing page authors to add curated images or gradient color backgrounds to page sections. This includes improved focal points, fill mode, overlay, and opacity.

Top 5 Historical Features & Milestones of SharePoint

The following are the top 5 historical features and milestones of SharePoint:

1. Project Tahoe: SharePoint traces back to a project named Tahoe, which was the foundation for the first version of SharePoint, it focused on top-down portals, search, and document management.
2. Integration with Office: SharePoint had been integrated with Microsoft Office, providing document management and collaboration.
3. Document Version History: Feature which allows tracking and managing changes to documents over time, ensuring data integrity and collaboration efficiency.
4. FAST Acquisition: The acquisition of FAST enhanced SharePoint’s search capabilities,this made for finding and managing content across an organization a reality.
5. Evolution into a Service: SharePoint has evolved from a content management system into a service which powers many Microsoft 365 applications such as Loop, OneDrive, Teams, and Viva,these aspects are a central role in the Microsoft ecosystem.

Top 3 Historical Milestones for SharePoint

The following are three historical milestones for SharePoint:

1. 1999: SharePoint began as Tahoe, which was connected to WebDAV.
2. 2001: Official launch of SharePoint Portal Server 2001, marking the beginning of SharePoint as a web-based collaborative platform.
3. Acquisitions and Product/Service Spinoffs: SharePoint growth has included various versions, acquisitions, and spinoffs, including the integration of Site Server & Site Server Commerce Edition between 1997-1999, and later the incorporation of technologies from the FAST acquisition, which enhanced Microsoft’s search capabilities.

Top 3 SharePoint Online Usage Reports

The following are three SharePoint Online reports to track search usage and identify popular queries:

• Modern Site Reports:
• Navigate to Site settings > Site collection administration > Microsoft Search > Configure search settings > Insights.
• Aspects shown are graphs and tables generated from searches executed on modern sites. Reports show the past 31 days (daily or monthly for the previous year).
• Key reports include:
• Query Volume: Shows the number of search queries performed, helping one to identify trends.
• Top Queries: Shows the most popular search queries (searched at least three times with clicks on results).
• Abandoned Queries: Shows popular queries with low click-through rates.
• No Results Queries: Highlights queries that returned zero results.
• Impression Distribution: Shows impressions over time in regard to result types.
• Microsoft Search Usage Report:
• Report provides the top 10 most popular search queries along with the top three clicked results for each query. This helps in understanding user search behavior and result performance.
• Tenant-Level Usage Analytics:
• Reports (example: top queries, abandoned queries, no result queries, and query volume) aggregate data over Bing, SharePoint home, and Office.com which are Microsoft Search entry points.