SharePoint - Search

The following are SharePoint dictionary words of the day related to search:

Search application

Unique group of search settings which are associated, to one’s on-premises or tenant search service provider.

 

Search catalog

Crawl data which is associated with a given search application. The search catalog provides information utilized to generate query results.

 

Search database

Database which stores search-related information, this can include stored procedures and tables that are used for crawler data, document metadata, and administration information.

SharePoint - Schema Version

The following is a SharePoint dictionary word of the day:

Schema version

Integer value which denotes the version number of the schema for a deployment package.

SharePoint 3 Cut Cost Items

The following are 3 core items to be aware of to cut costs:

1)      Eliminate wasted spending – reduce subscription costs, eliminate unused or redundant technologies

2)      Automate tasks – use the best automation products as deemed fit (example Power Automate, artificial intelligence, logic apps, etc.)

3)      Security risks – keep systems updated, eliminate shadow information technology, set-up proper alerting, be ready for auditing-based asks

SharePoint 4 Minimum Value Output Aspects

The following are 4 SharePoint lean aspects for product output:

1)      What is the minimum product success criteria

2)      What does the minimum product cost

3)      What does the minimum product cost per user/customer

4)      All metrics should take into consideration the customer of the product

SharePoint 5 Ways Lean Creates Value

The following are 5 ways in which lean project techniques create SharePoint value:

1)     Know the problem trying to be solved

2)     Know the solutions to be utilized

3)     Know the key metrics to use to measure the solution

4)     Know the unique value proposition of the solution and how it solves the problem

5)     Know the cost structure as far as what the solution costs

SharePoint - Scheduled

The following is a SharePoint dictionary word of the day:

Scheduled

Timeslot which is applied to a document library or list that specifies a time when the document or item will be published or unpublished.

SharePoint - Sandboxed Solution

The following is a SharePoint dictionary word of the day:

Sandboxed solution

Custom solution which can be installed to a site by a site collection administrator, without any needed approval from a farm administrator. Therefore, the solution has full access to the site and restricted access to system resources and other sites.

3 SharePoint Project Goals

The following are 3 goals for SharePoint projects:

1)      What is trying to be accomplished

2)      Why is what is being asked important

3)      How will the goal be best accomplished

SharePoint - Role

The following are SharePoint dictionary words of the day related to role:

Role identifier

Integer which uniquely identifies a role definition within a site or process.

 

Role type

Predefined role description.

SharePoint - Representational State Transfer (REST)

The following is a SharePoint dictionary word of the day:

Representational state transfer (REST)

Transference of XML data between processor systems. REST supports four application methods: Get, Post, Put and Delete.

8 Key SharePoint Task Management Items

The following are 8 high-level items for SharePoint task management:

1)      Define project phases

2)      Assign tasks

3)      Estimate tasks

4)      Schedule phases

5)      Review assigned work

6)      Track work status and adjust as needed

7)      Report task status

8)      Manage tasks and changes

SharePoint Decision Making

The following are some high-level decision-making items for SharePoint projects:

1)      Identify and define the problem

2)      Develop alternatives

3)      Evaluate alternatives

4)      Select alternatives

5)      Implement decisions

6)      Evaluate and control the environment

 

4 SharePoint Scheduling Standards

The following are four benefits to having scheduling standards:
1)     Uniformity in the development and implementation phase.
2)     Help identify needs between project managers and technical teams.
3)     Consistency for scheduling planning for mid-size to large projects.
4)     Documented agreement for project management purposes.

5 SharePoint Project Task Standards

The following are 5 SharePoint project task standards:

1)      Project summary – start each project schedule with a project summary line – basically a high-level item of what the project is. Example: SharePoint 2016 to SharePoint Online Migration.

2)      Phase summaries – each project has phases – so mapping them out is key. Example: definition, design, develop, deploy, maintain.

3)      Tasks and durations – list out each task in possible order it should be completed along with duration in hours/days needed for each task. If using an agile method – don’t use more then 40 hours allocated per task.

4)      Task closure – once a task is closed mark it completed as such.

5)      Dependencies of tasks – denote which task/tasks have a dependency on one another.

3 Key Sites - What's New in SharePoint

The following are 3 key sites to keep up with what's new in SharePoint:

1) What’s New in SharePoint:

https://support.microsoft.com/en-us/office/what-s-new-in-sharepoint-02449ef0-027e-4089-8717-f0ae7ea58029 

2) SharePoint Updates:

https://docs.microsoft.com/en-us/officeupdates/sharepoint-updates

3) Microsoft SharePoint Blog:

https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/bg-p/SPBlog 

SharePoint Online Limits - 4 Key Sites

The following are 4 key sites related to SharePoint Online limits:

SharePoint Online Limits - Service Descriptions:

https://docs.microsoft.com/en-us/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits

 

SharePoint Online Modern Portal Site Limits - Microsoft 365 Enterprise:

https://docs.microsoft.com/en-us/microsoft-365/Enterprise/modern-portal-limits?view=o365-worldwide

 

File Size Limits for Workbooks in SharePoint:

https://support.microsoft.com/en-us/office/file-size-limits-for-workbooks-in-sharepoint-9e5bc6f8-018f-415a-b890-5452687b325e

 

Manage Site Storage Limits - SharePoint in Microsoft 365:

https://docs.microsoft.com/en-us/sharepoint/manage-site-collection-storage-limits

SharePoint - Ranking Parameter

The following is a SharePoint dictionary word of the day:

Ranking parameter

Value which is used to influence the algorithm in regard to the rank of an item.

SharePoint - Row

The following is a SharePoint dictionary word of the day:

Row

Collection of columns which contains the property values that describe a single item from the set of items.  

6 Factors for a SharePoint Project

The following are 6 key points to consider for a SharePoint project:

1. Research the payback period
2. Research the return on investment
3. Factor in the contribution of the project to the organization strategy
4. Factor in the support of the project to the organizational goals
5. Factor in the support of the project to the project stakeholders
6. Factor in the project's technical developments

4 Steps to Select a SharePoint Provider

The following are 4 items to use when picking a SharePoint provider:

• Conduct an internal analysis of needs
• Establish a relationship with the provider
• Formulate a contract with the provider
• Administrate the relationship with the provider

SharePoint - 5 Key Sites for Site Design Aspects

The following are 5 key sites for SharePoint Site Design Aspects:

Develop the Site Design in SharePoint:

https://docs.microsoft.com/en-us/sharepoint/dev/general-development/develop-the-site-design-in-sharepoint

Designing Great SharePoint Experiences:

https://docs.microsoft.com/en-us/sharepoint/dev/design/design-guidance-overview

SharePoint Development and Design Tools and Practices:

https://docs.microsoft.com/en-us/sharepoint/dev/solution-guidance/sharepoint-development-and-design-tools-and-practices

Apply and Customize SharePoint Site Templates:

https://support.microsoft.com/en-us/office/apply-and-customize-sharepoint-site-templates-39382463-0e45-4d1b-be27-0e96aeec8398

SharePoint Classic and Modern Experiences:

https://support.microsoft.com/en-us/office/sharepoint-classic-and-modern-experiences-5725c103-505d-4a6e-9350-300d3ec7d73f

SharePoint Unleashed Thinking

The following are some SharePoint items to utilize to unleash thinking:

1)     Always have the big picture in mind
2)      Always be focused in ones thinking
3)      Always be creative in ones thinking
4)      Always be realistic in ones thinking
5)      Always be strategic in ones thinking
6)      Always be bottom-line in ones thinking

SharePoint Spark Ideas for Shared Thinking

The following are some aspects to consider for having shared thinking in regard to SharePoint:

1)     Have people involved in the environment who add value to another’s thoughts
2)      Have people who can emotionally handle all the change
3)      Have people involved who place what is best for the team first
4)      Have people who are mature, experienced and successful involved in the environment
5)      Have people who will take ownership and be responsible in the environment

SharePoint Unselfish Thinking

In a SharePoint environment, it’s important to have a quality of unselfish thinking as this:

1)      Adds value to others

2)      Increases quality of the environment

3)      Increases understanding of the features and functionality

4)      Benefits entire ecosystem of the complex SharePoint environment

SharePoint - Root Words

The following are SharePoint dictionary words of the day related to root:

Root document

Document in the root folder of an applicable site.

 

Root element

Top-level element in an XML document which contains the other elements specified in the XML.

 

Root folder

Folder at the top of the hierarchy of the folders in a said list.

 

Root TypeDescriptor

Contained by a parameter and does not have a parent. A parameter can contain only one root TypeDescriptor.