The following are the top three SharePoint mistakes and how to avoid them:
- Neglecting to Implement a Governance Strategy:
- What is governance? Governance encompasses policies, roles, responsibilities, and processes that dictate how an organization’s departments work together to achieve common goals.
- Why is this important? A clear governance strategy leads to a successful roll-out and long-term usage of SharePoint. It contributes to adoption and change management, integrates business processes, and helps manage Microsoft 365 Groups.
- Solution: Develop a solid governance strategy which aligns with the organization’s goals and ensures effective collaboration and content management.
- Failing to Account for Change Management:
- What is change management? It is the discipline which guides how ti prepare, equip, and support individuals to successfully adopt change.
- Why is this important? A lack of change management leads to user resistance and hinders adoption.
- Solution: Create a change management strategy which prepares users for the transition, provides training, and supports throughout the process.
- Using Folders Instead of Metadata and Views:
- What’s the mistake? Some organizations replicate their existing folder structure from file shares directly into SharePoint libraries. However, this approach doesn’t fully leverage SharePoint’s capabilities.
- Why is this a problem? Folders can become unwieldy, making it hard to find and manage documents. Additionally, they don’t take advantage of metadata and views.
- Solution: Embrace metadata and views.
