8 Typical SharePoint Activities that are Part of any Project

The following are the eight typical SharePoint activities part of any project: 

• Identify the program stakeholders and users

• Develop the program requirements based on user expectations and allocate them to the applicable projects

• Identify the project risk classification

• Define and approve the program project strategies

• Develop the needed interfaces to needed assets

• Develop the technologies that can cut across multiple projects within the requirements

• Derive initial cost estimates and obtain approval for the project’s life cycle costs

• Develop a clear vision of the projects benefits and usage, making sure to document it

6 System Functional Review Criteria Items for SharePoint Projects

The following are six key system functional review criteria items to be utilized in SharePoint projects:

1) Understand what is achievable within cost and schedule constraints  

2) Establish functional baseline specifications

3) Incorporate task analysis into the functional requirements 

4) Document performance requirements

5) Document design considerations

6) Document verification requirements, including testing, for any functional auditing needs 

6 Primary Benefits of SharePoint Online

The following are six primary benefits of SharePoint Online:  

• Increased interoperability and integration with the Microsoft and other technology stacks

• Enhanced functionality for easy point and click development of what you see is what you get interfaces  

• Obtains needed governance technology refresh's and evolutionary upgrades 

• Increases innovation

• Potential for cost savings or cost avoidance

• Reduced time to market by leveraging it's offerings as well as those integrated in via the Power Platform (Power Automate, Power Apps, Power BI, Power Pages, etc.).

SharePoint - Application Session

The following is a SharePoint dictionary word of the day:

Application session

The timeframe when an application is running. Once an application starts, the session starts. When an application quits, the session ends.

4 Microsoft Help & Learning Sites of Value

The following are four Microsoft help & learning sites of value:

SharePoint help & learning

https://support.microsoft.com/en-us/sharepoint

Microsoft 365 help & learning

https://support.microsoft.com/en-us/microsoft-365

Microsoft Teams help & learning

https://support.microsoft.com/en-us/teams

OneDrive help & learning

https://support.microsoft.com/en-us/onedrive

SharePoint - Application Directory

The following is a SharePoint dictionary word of the day:

Application directory

The directory on an index server or a query server which stores files for the purpose of creating a full-text index catalog or running queries on a full-text index catalog.

3 Good Microsoft Sites for MS Teams and SharePoint Integrations

The following are three of my favorite Microsoft sites to share which explain MS Teams and SharePoint integrations:

Overview of Teams and SharePoint integration

https://learn.microsoft.com/en-us/SharePoint/teams-connected-sites

Overview of teams and channels in Microsoft Teams

https://learn.microsoft.com/en-us/microsoftteams/teams-channels-overview

Manage settings and permissions when SharePoint and Teams are integrated

https://learn.microsoft.com/en-us/sharepoint/manage-teams-sharepoint-experiences

3 Key Generative AI Prompts for SharePoint and M365 Research

The following are three generative AI prompts that are good to use to research and obtain needed information for SharePoint and M365 based aspects of need:

Use these prompts in the AI engine of your choice (example https://copilot.microsoft.com/, https://www.chatgpt.com/, https://gemini.google.com/, etc.) 

First example creates learning guide info:

Create a learning guide on <topic>. Include these aspects and output the results as a table:

Executive Summary (100 words)

Introduction

Key Trends (with supporting data)

Implementation challenges

Conclusion

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Second example finds the needed URL of value:

Output for me the best URL for <subject material desired>.

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Third example creates a step-by-step implementation guide:

Create a step-by-step implementation roadmap guide on <topic>. Include these aspects and output the results as a table:

Summary (100 words)

Introduction

Key steps (with supporting information)

Implementation challenges

Conclusion

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Example usage:

Create a learning guide on SharePoint Online web parts. Include these aspects and output the results as a table:

Executive Summary (100 words)

Introduction

Key Trends (with supporting data)

Implementation challenges

Conclusion

SharePoint - Anonymous User

The following is a SharePoint dictionary word of the day:

Anonymous user

A user who doesn’t present any credentials when identifying themselves. The process for governing an anonymous user can be different based on the authentication protocol utilized.

SharePoint - Anonymous authentication

The following is a SharePoint dictionary word of the day:

Anonymous authentication

An authentication method in which neither party authenticates the identity of the other participant.

SharePoint - Anchor Crawl

The following is a SharePoint dictionary word of the day:

Anchor crawl

The process of adding anchor text that is in links between items to the full-text index catalog.

Top 6 SharePoint Project Management Tasks & Activities for Success

The following are the top six SharePoint project management tasks and activities for success:

1. Define the scope and focus of how SharePoint helps with the issue at hand being addressed 

2. Understand how the past, present and future affect SharePoint requirements

3. Determine the schedule for what is needed regarding SharePoint

4. Conduct a stakeholder analysis with key SharePoint evangelists    

5. Create proper visuals to properly show mockups/display SharePoint findings 

6. Support the SharePoint project via proper preparation and engagement

SharePoint - Anchor Content Source

The following is a SharePoint dictionary word of the day:

Anchor content source

A content source that is utilized to import the anchor text from links amongst elements into a full-text index collection.