5 Aspects to Know about SharePoint Online

The following are five aspects about SharePoint Online to know about:

• Convenience and Affordability: SharePoint Online is accessible via  desktop, phone and within other M365 based applications. It also offers a fair cost based on its technology base.
• Add ons: SharePoint Online has several items one can utilize: https://appsource.microsoft.com/en-us/marketplace/apps?product=office%3bsharepoint&page=1&src=office&corrid=337f9e8f-054b-fb8f-9b50-84e43a74445a&omexanonuid=&referralurl= Additionally, one can build there own add ons if applicable.
• SharePoint Online Help:A lot of people don’t realize that in SharePoint Online the ? in the upper right hand corner of any page provides an extensive help. Also this help and learning site goes un-noticed and is very useful: https://support.microsoft.com/en-us/sharepoint
• Features: SharePoint Online has so many features that are available - especially many webparts and templates: https://support.microsoft.com/en-us/office/using-web-parts-on-sharepoint-pages-336e8e92-3e2d-4298-ae01-d404bbe751e0 and https://support.microsoft.com/en-us/office/apply-and-customize-sharepoint-site-templates-39382463-0e45-4d1b-be27-0e96aeec8398#bkmk_apply-a-sharepoint-site-template. Also several list templates are available as well: https://support.microsoft.com/en-us/office/list-templates-in-microsoft-365-62f0e4cf-d55d-4f89-906f-4a34e036ded1
• Community and Learning: SharePoint Online has a large community to utilize if needed as well as a lot of good starting documentation: https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/bg-p/SPBlog and https://support.microsoft.com/en-us/office/get-started-with-sharepoint-909ec2f0-05c8-4e92-8ad3-3f8b0b6cf261

7 Aspects Part of Closing Out a SharePoint Project

The following are seven aspects in regard to closing out a SharePoint project:

1) The system per the project specifications is functioning as desired

2) Document lessons learned

3) Create if applicable a final report of the project

4) Archive any data if applicable

5) Capture and discuss lessons learned

6) Perform technical review for those whom will be maintaining project outputs   

7) Formally close out project by satisfying success criteria

Top 4 Cost-Effectiveness of SharePoint as a Solution

The following are the top four aspects that are why SharePoint is cost effective:

1) Reduce the cost of constant risk via performance reduction. 

2) Reduce the risk of constant cost via performance reduction. 

3) Reduce the cost of constant performance via higher risks that must be accepted. 

4) Reduce the risk of constant performance via higher costs must be accepted.

Top 3 Key Features of SharePoint Online

The following are the top three key features of SharePoint Online:

1. Create a SharePoint Team Site in Seconds: One can swiftly create group-connected SharePoint team sites. When you create a group, Microsoft 365 provides the group with a shared inbox, a calendar, a OneNote notebook, a default place for files (the team site document library), and Planner for task management.
2. Customize Your Site’s Look and Brand: SharePoint enables one to tailor the appearance of a site to reflect there professional style and brand.
3. Document Management and Sharing: SharePoint serves as a central hub for storing, organizing, and sharing documents. It provides robust collaboration tools, including version control.

7 Key Project Phase Steps for a SharePoint Site

The following are the seven key project phases for a SharePoint site:

Concept Studies - in this stage one brainstorms ideas and wireframes them.

Concept & Development - in this stage one takes the brainstormed concept and starts to develop the needed content pieces. 

Preliminary Design & Completion - in this stage one starts to build the site from a content and design standpoint. 

Final Design - in this stage one finalizes the design aspects for the site.

Test Launch - in this stage one publishes the site for a core set of users to test.

Go-Live Launch - in this stage after aspects found in testing are completed, the final site is published and permissioned.

Closeout - in this stage, the project is closed as all documentation, budgets and other resource and project related items are fully completed.

Top 3 Keyboard Aspects Related to SharePoint

The following are three keyboard aspects related to SharePoint:

1. Keyboard Shortcuts in SharePoint Online:
• Keyboard shortcuts can significantly enhance the efficiency when working with SharePoint in Microsoft 365. Frequently used shortcuts include:
• Navigate the screen: Use the Tab key.
• Display context menu for selected item: Press Shift+F10 or the Windows Menu key.
• Copy text: Press Ctrl+C.
• Undo the latest action: Use Ctrl+Z.
• For more shortcuts, see the complete list.
2. External Sharing:
• SharePoint allows one to collaborate with external users by turning on external sharing. This feature enables one to share documents, sites, and content securely with people outside the organization.
3. Enterprise Keywords:
• Enterprise keywords are a useful feature in SharePoint. They allow users to tag content with relevant keywords, making it easier to search and categorize information. These keywords can be suggested from a taxonomy or manually entered.

Top 3 Features in a SharePoint Online List

The following are three hidden gems for making the most of a SharePoint Online list:

1. Favoriting a List for Easy Access: Quickly access the most important or active information by favoriting a list. Simply use the star icon next to the list’s title and click it. The favorited list will appear at the top of the Lists home page, both on the web and in the mobile app.
2. Create a List from a Template: When starting a new project, one can utilize one of the ready-made templates available in Microsoft Lists. These templates cover common scenarios such as work progress tracking, asset management, and employee onboarding.
3. Replicate an Existing List: If one already has a perfectly formatted and configured list, easily replicate it for similar efforts. Create a new list using the format and structure of an existing list that was made.