6 SharePoint Project Product Realization Keys

The following are six key SharePoint project product realization keys:

1) Define and execute production activities. 

2) Generate and manage requirements for all needs aspects. 

3) Utilize effectively the differences between verification testing and validation testing. 

4) Consider all customer, stakeholder and technical requirements. 

5) Analyze potential incompatibilities as early as possible. 

6) Understand and analyze test data for trends and anomalies.

4 Key SharePoint Rationale Aspects for Project Information

The following are four SharePoint rationale aspects for project information:

1) Reason for the Requirement: Find out via research and communication, the reason for the requirement if not obvious

2) Document Assumptions: Sometimes, a requirement is written assuming the implementation of a technology program, as such, any assumption should be documented. 

3) Document Relationships: Relationships with the product's expected operations should be documented.

4) Document Design Constraints: Constraints imposed by the results from decisions made as the design, technology or requirements evolves should be documented.

3 Key Points About SharePoint Online Web Parts

The following are three key points about SharePoint Online web parts:

• Building Blocks of Pages:
• Web parts are the fundamental building blocks for creating pages on SharePoint sites.
• Web parts are segmental components that allow one to display various types of content, such as text, images, files, videos, and dynamic elements.
• Customization and Placement:
• When one adds a modern page to a site, they can easily add and customize web parts.
• To add a web part:
• Go to the page where one wants to add it.
• Click the Edit button (if the page is not already in edit mode).
• Hover over or below the existing web part and click the circled “+” icon.
• Choose from the available web parts.
• One can also move or remove web parts as needed.
• Client-Side Web Parts:
• SharePoint client-side web parts run in the browser and appear within SharePoint pages.
• Developers build client-side web parts using modern client-side development tools and the SharePoint workbench.
• Web parts enhance the user experience by providing dynamic and interactive content.

Top 7 SharePoint Closeout of a Project Aspects

The following are the top seven core and key items when closing out a SharePoint project: 

1) Document the project and supporting processes

2) Document the lessons learned

3) Create a final management level report of the project (includes all needed overview aspects and metrics)

4) Archive any needed data

5) Have one last technical review of all needed aspects and how they work 

6) Document all technical activities

7) Document and have final report of success criteria, support model and ideal usage

5 Key SharePoint System Design Aspects

The following are five key SharePoint Systems Design Aspects:

1) Successfully understand and define the SharePoint project objectives as these are keys to capturing stakeholder expectations, that will translate into quality requirements and efficiencies over the life cycle of the project.

2) Complete thorough SharePoint requirements as a critical factor in successful validation of requirements.

3) Have clear and unambiguous SharePoint requirements as these will help avoid misunderstanding when developing and making major or minor changes. 

4) Document all SharePoint based decisions made during the development of the original design concept, as this will help with future proposed changes and modifications.

5) Validate the SharePoint design solution via an iterative process and evaluate it against the stakeholder expectations.

4 Aspects a SharePoint Engineer Needs to Reduce

The following are four cost aspects, a SharePoint Engineer needs to account for in their work:

• Reduce costs as applicable be it code or architecture based. 

• Reduce risk as applicable be it process, feature or functionality based.

• When reducing cost, higher risks must be accepted.

• When reducing risks, higher costs must be accepted.

3 Top SharePoint On-Premise Best Practices to Realize

Here are the top three best practices for SharePoint On-Premise:

• Governance and Access Management:
• Implement Strong Access Controls: Make sure only authorized users have access to SharePoint content. Use permissions and groups effectively.
• Develop Clear Policies: Communicate and post guidelines for SharePoint usage, content management, and sharing. Review and update the policies often.
• Align with Business Goals: Make sure that governance aligns with the organizational objectives and supports the business operations.
• Information Architecture:
• Site Structure: Have a logical site hierarchy. Utilize sites to organize content, tasks, calendars, and resources.
• Lists and Libraries: Utilize SharePoint lists for useful data organization. Modern lists have responsive design, integration with Microsoft 365 services, and customizable views.
• Metadata and Libraries: Use metadata tagging for proper and useful document management within libraries.
• Backup and Recovery:
• Regular Backups: Schedule backups of the SharePoint environment. Use this to ensure data protection and disaster recovery.
• Test Restoration: Periodically test the restoration process to verify backups work as needed.
• Document Backup Procedures: Create and update documentation on backup procedures and revise it as applicable.