Top 3 Common SharePoint Fixes

The following are three common SharePoint fixes to consider:

• Permissions and Access Control Problems:
• SharePoint permissions are sometimes complex due to the hierarchical structure. Make sure that permissions are appropriately set to balance security and operational requirements.
• Address overly restrictive permissions that might hinder users’ productivity.
• Troubleshoot permission inheritance based issues.
• File Syncing Errors:
• If experiencing syncing issues, try the following:
• Check the internet connectivity.
• Update SharePoint and OneDrive clients.
• Clear the sync cache.
• Use the SharePoint Online Health Checker for diagnosis and resolution.
• Slow Site Performance:
• Identify the cause of slow performance in SharePoint Online.
• Optimize the SharePoint environment to improve speed.

4 Customizations for Hub and Local Navigation

The following are four customizations for hub and local navigation:

1. Change the Look: Customize the page’s navigation style, colors, and logo.
2. Edit Links: On a hub site, team site, or communication site, one can add, edit, or remove links on the navigation menu.
3. Audience Targeting: one can use modern SharePoint in Microsoft 365 to target navigational links to specific audiences.
4. Multilingual Support: One can setup a multilingual site name, navigation, and footer on communication sites.

3 Top Scenarios Using Power Automate with SharePoint Online

The following are the top three scenarios using Power Automate with SharePoint Online:

• Manage Approval Flows:
• Customize SharePoint Online page approvals as needed.
• Require approval of documents and other content in SharePoint Online using Power Automate.
• Route finished documents to a team for further approval.
• Work with Files and Lists:
• Manage list items and file based permissions.
• Move files to different folders or document libraries after they’re approved in SharePoint Online.
• Create an item in SharePoint Online when a new order or request is added in a supported system via the proper connector.
• Other Key Scenarios:
• Utilize HTTP requests to manage lists and libraries.
• Create SharePoint Online based reminder flows.

Top 3 Key Aspects Related to SharePoint That Are Useful

The following are three aspects related SharePoint that are useful:

• Information Architecture in SharePoint:
• Information architecture is key for organizing and labeling content in SharePoint. It includes aspects such as navigation, search, site hierarchy, taxonomy, and security.
• Key components:
• Global Navigational Structure: Top-level navigation spans the entire SharePoint tenant, including the home site of the Intranet.
• Hub Structure and Organization: Hubs group similar topics, tasks, and content together.
• Local Site and Page Navigation: These aspects link content within each site and page effectively.
• Metadata Architecture: Utilized with search, browsing, compliance, and retention policies.
• Search Experiences: Used for how the users consume information architecture.
• Personalized Content Experiences: Targets content for specific users or groups.
• External Sharing in SharePoint:
• Utilized for collaboration with vendors, clients, or customers.
• Allows the sharing of content with people outside the organization, making collaboration seamless and secure.
• SharePoint Tips & Tricks:
• In order to maximize productivity, utilize best practices and useful tips for SharePoint.
• Optimize workflows, managing permissions, and leveraging features such as MS Teams integration.

Top 3 Examples of SharePoint Intranet Homepages

The following are the top three SharePoint Intranet homepages that can inspire ones own design:

• Company-Wide Homepage:
• Such a homepage serves as the central hub for an organization. It unites employees by providing essential information, news, events, and resources.
• SharePoint Home Sites:
• SharePoint home sites are communication sites specifically designed to serve as the top portal for an organization.
• Custom Design and Look:
• Modern SharePoint Intranets can use vibrant custom design and aesthetics.
• Such designs can build consensus among managers.

3 Top Ways to Organize Links in SharePoint

The following are three ways to organize links in SharePoint:

Navigation Links:

In SharePoint Online’s modern experience, one can have up to three levels of navigation links (two levels of sub-links). For example, one can create a hierarchy such as:

Main Link

Sub-Link 1

Sub-Sub-Link 1.1

Sub-Sub-Link 1.2

Sub-Link 2

Sub-Sub-Link 2.1

Sub-Sub-Link 2.2

Featured Links on SharePoint Start Page:

From the app launcher, one can see the alphabetical list of all available Microsoft 365 apps.

Shareable Links in OneDrive and SharePoint:

A popular example is the Anyone links: Such links give access to the item to anyone who has the link.

Top 3 SharePoint Mistakes

The following are the top three SharePoint mistakes and how to avoid them:

• Neglecting to Implement a Governance Strategy:
• What is governance? Governance encompasses policies, roles, responsibilities, and processes that dictate how an organization’s departments work together to achieve common goals.
• Why is this important? A clear governance strategy leads to a successful roll-out and long-term usage of SharePoint. It contributes to adoption and change management, integrates business processes, and helps manage Microsoft 365 Groups.
• Solution: Develop a solid governance strategy which aligns with the organization’s goals and ensures effective collaboration and content management.
• Failing to Account for Change Management:
• What is change management? It is the discipline which guides how ti prepare, equip, and support individuals to successfully adopt change.
• Why is this important? A lack of change management leads to user resistance and hinders adoption.
• Solution: Create a change management strategy which prepares users for the transition, provides training, and supports throughout the process.
• Using Folders Instead of Metadata and Views:
• What’s the mistake? Some organizations replicate their existing folder structure from file shares directly into SharePoint libraries. However, this approach doesn’t fully leverage SharePoint’s capabilities.
• Why is this a problem? Folders can become unwieldy, making it hard to find and manage documents. Additionally, they don’t take advantage of metadata and views.
• Solution: Embrace metadata and views.