What to Govern in SharePoint

The following are key items to govern in SharePoint:

Content which can have many pieces to it – some of which may include:

Customization policy

Lifecycle management (active and unused sites)

Branding and templates

Data protection

Quota templates (how much data can be stored in a site collection)

Self-service provisioning

Asset classification (for example, high, moderate, or low business value)

Development which can be broken down into:

Application architecture

Design standards and best practices

Platform aspects which may include:

Technical architecture

Operations

Support

Capacity and Performance

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SharePoint Governance Goals and Vision

The following are some key items in regard to goals and vision of SharePoint:

•          Reduce total cost of ownership -> optimize, drive efficiency and create cost transparency

•           Encourage Standards and Consistency -> drive common brand and manage risks

•          Provide services and solutions -> empower business. empower teams and empower end users

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What is SharePoint Governance

SharePoint governance is the set of policies, roles, responsibilities, and processes that guides, directs, and controls how an organization's business divisions and IT teams cooperate to achieve business goals in relation to SharePoint sites and technologies.

•          People - roles and responsibilities (end users, developers, operations, security, etc.)

• Gain needed improvements through delegation and empowerment.

•          Process - how to accomplish common tasks such as creating a new site or requesting new business requirements.

•          Technology - automate enforcement by leveraging templates. Have proper policy, security settings, rights management etc.

•          Policy - documented collection of principles - for example, what users, site owners, administrators and developers should / should not do.

• Part of policy includes the information, security and customization as necessary elements so it’s clear what the proper policies are to entail.

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SharePoint Governance Core Review

SharePoint Governance Core Review

The following is a framework of what a core SharePoint review should encompass:

Commit to a 2 week time frame where all documents created to date are reviewed

Utilize whiteboard sessions, presentations and discussions to create new processes and models for governances

Create analysis and document rules for

Architecture

Roles and responsibilities

Operational plans

Development practices

Change control

Training plans

Escalation processes

Other items as applicable to your business/organization

Review for best practices and recommendations

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SharePoint Governance Review Items

The following are some key items to review with individuals in regard to governance in regard to their SharePoint sites:

Focus on what is most in need with the SharePoint Intranet, Internet or Extranet

Review the governance strategy and plan components

Review key roles, responsibilities and processes

Review an analysis of organizational support policies and procedures for SharePoint that align with administration goals

Review and analysis of operational procedures for SharePoint

Develop a SharePoint governance first draft outline and Plan (working documents)

Document process for knowledge transfer

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