The following are three key SharePoint Online strategies to consider:
1. Focus on user adoption and engagement.
- Make it easy to utilize. A SharePoint site should be intuitive and easy to navigate. It should have clear labeling, logical site structure, and helpful search functionality.
- Promote the value. Let users know how SharePoint can be beneficial. Showcase success stories and highlight how SharePoint can help save time, is productive, and allows one to collaborate more effectively.
- Provide training and support. Offer training sessions and resources to help users learn how to utilize SharePoint effectively. This could include online tutorials, cheat sheets, or in-person workshops.
2. Leverage the power of collaboration.
- Utilize MS Teams and Viva for real-time communication. These tools can help connect colleagues, as well as let them share ideas, and work on projects together in real-time.
- Create collaborative workspaces. Utilize SharePoint sites and libraries to store and share documents, track tasks, and manage projects.
- Encourage knowledge sharing. Utilize wikis, forums, and other tools to capture and share institutional knowledge.
3. Use governance to keep the SharePoint environment organized and secure.
- Develop a clear information architecture. This will help to organize content in a way that makes sense for the users.
- Implement strong security measures. Make sure the SharePoint site is protected from unauthorized access and data breaches.
- Monitor and manage the SharePoint environment. Regularly review the site usage and make changes as needed.
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