Top 5 Best Practices for SharePoint Lists

The following are five best practices in regard to SharePoint lists: 

1. Keep the list focused: Keep the list to only one purpose or context and try not to mix information.
2. Use the modern experience: If one can use the modern interface that is best.
3. Plan for large lists. One should plan for building and operating large SharePoint Lists and Libraries well above the item limit threshold.
4. Be aware of the List View Threshold: This is when the number of items or documents is so high that SharePoint displays an error instead of the content.
5. Use proper information architecture: To use SharePoint safely and effectively, use the right security settings and tips for efficient administration.

Top 5 Key Features of SharePoint That You Should Know

The following are five key features of SharePoint that you should know:

1. Flexibility and Safety: SharePoint enables one to create intranet sites that serve as an internal internet for the business.
2. Simplifying and Integrating Business Processes: SharePoint can be utilized to simplify and integrate business processes, making it easy to manage workflows and automate tasks.
3. Content Optimization and Data Management Simplified: SharePoint can make it useful to manage and optimize content, as well as store and manage data.
4. Individualization and Centralization of Management: SharePoint allows for individualization and centralization, making it easy to manage and customize a site.
5. Efficiencies in Cost-cutting and Real-Time Collaboration: SharePoint can help cut costs and improve collaboration by providing real-time access to information and resources.

Top 5 SharePoint Web Part Aspects

The following are the top five SharePoint web part aspects:

1. Personalized full-width news carousel: This web part can display news articles in a full-width carousel based format.
2. Color-coded SharePoint calendar web part: This web part displays a color-coded calendar which can be customized to show events from multiple calendars.
3. Quick Links web part: This web part can display a list of links to frequently accessed pages or documents.
4. SharePoint search for document library web part: This web part allows one to search for documents that are in a document library.
5. Employee directory web part: This web part displays a list of employees in one’s organization.

Top 4 Best Practices for SharePoint 2019

The following are the top four best practices for SharePoint 2019

1. Plan the information architecture: In SharePoint 2019, every site is a site collection and can be associated with a hub. A hub is a flat collection of sites which share navigation, branding, and other elements.
2. Personalize the page banner: Use good text descriptions and use quick links for the most relevant material. Show long text in the form of collapsible sections.
3. Evaluate site performance: Use the site performance feature to evaluate the performance of a SharePoint site.
4. Keep the content up-to-date: Ensure that the content is up-to-date and relevant to the intended audience.

Top 5 Best Practices for Using SharePoint Views

The following are five top best practices for SharePoint views:

1. Create views: Make views public and use filter/sort/group functions to display what one wants. Views can also help manage space on a page.
2. Plan for SharePoint Document Management: Analyze existing documents, determine document types and properties. Additionally, create a flexible and easily extendable content type structure. Also, choose where and how to store documents in SharePoint, create fields, sites, libraries and lists. Finally, plan for permissions, define and automate SharePoint document naming, SharePoint document automation, optimize views and libraries.
3. Avoid creating too many folders inside libraries: This aspect is much better for the speed and searchability if views were created instead.
4. Use filters and styles to organize and show information: Views enable one to utilize filters and styles to organize and show the information already available in lists and libraries.
5. Utilize SharePoint List/Library View features and capabilities: One should know how to show/hide columns, change the sort order, create multiple views, and how to add column choices to the modern user interface filters pane.

Top 5 Best Practices for Document Management in SharePoint

The following are five best practices for document management in SharePoint:

1. Utilize metadata to tag documents, rather than recreating network drive folders. This allows for more efficient organization and retrieval of documents.
2. Utilize content types for dynamic meta tagging. This allows one to set dynamic properties/meta tags depending on the document uploaded.
3. Utilize alerts for a document library or list to be notified if files or items in the library or list have been deleted or changed by someone else.
4. Utilize version control/check-out features. By default this functionality is not turned on by default but can be in order to help protect accidental edits of documents.
5. Utilize the creation of views to display what is applicable and needed. Views can also be utilized to help manage space on a page.

What is SharePoint?

SharePoint is a web-based collaborative platform which integrates with Microsoft Office. It is utilized by many organizations to create websites and manage documents. 

It is both scalable, interactive, elicits collaboration as well as is a document management interface for housing and working on documents, etc.