SharePoint Addiction

Friday, August 23, 2024

The following are the top three popular ways to use Power Automate with SharePoint Online:

Approval Workflows: Automate approval processes in regard to documents and list items. For example, one can set up a flow to automatically route a document for approval when it’s added to a document library.
Automated Notifications: Create flows which send notifications when specific actions occur. For example, one can notify team members when a new item is added to a SharePoint list or when a document is updated.
Data Synchronization: Use Power Automate to synchronize data between SharePoint and other systems. For example, updating SharePoint lists with data from external sources or ensuring that changes in SharePoint are updated accordingly in other applications.

The following are the top three SharePoint Online shells that are widely used for managing and automating tasks in SharePoint environments:

SharePoint Online Management Shell: This is the Windows PowerShell module with cmdlets specifically designed for managing SharePoint Online. It lets administrators perform tasks such as creating site collections, managing users, and configuring settings efficiently.
PnP PowerShell: The Patterns and Practices (PnP) PowerShell module provides cmdlets which extend the capabilities of the SharePoint Online Management Shell. It is useful for complex operations and automation, such as applying site templates, managing site designs, and designating permissions.
Microsoft 365 PowerShell: Such a shell is used for management across Microsoft 365 services, including SharePoint Online. It allows for the management of users, groups, and licenses, and integrates with other Microsoft 365 services.

The following are three popular ways to use JSON in SharePoint Online:

One can utilize JSON to customize the layout of SharePoint list forms, including the header, footer, and body sections. This lets one create a more user-friendly and visually appealing form without altering the data.

JSON can be utilized to format columns in SharePoint lists and libraries. This includes how field values are displayed, applying conditional formatting, and adding visual elements such as icons and colors.

Similar to column formatting, view formatting with JSON lets one customize the entire view of a list or library. One can define how items are displayed, which includes custom styles and layouts.

The following are three essential PowerShell scripts for managing SharePoint Online:

Connect to the SharePoint Online admin center:

$adminUser = "admin@yourdomain.com"

$orgName = "yourorgname"

$Connect-SPOService -Url https://$orgName-admin.sharepoint.com -Credential $adminUser

Gets all site collections in SharePoint Online:

Get-SPOSite -Limit All

Sets the site collection administrator on a given site:

Set-SPOUser -Site https://yourdomain.sharepoint.com/sites/yoursite -LoginName user@yourdomain.com -IsSiteCollectionAdmin $true

The following are the top three powerful features of SharePoint Online:

Create a SharePoint Team Site in Seconds: One can create group connected SharePoint team sites quickly. When one creates a group, Microsoft 365 sets up a modern team site that contains pages, lists, libraries, and team news. This allows for collaboration and communication. To create a team site:

If available based on one’s permissions: click the ‘Create site’ button on the SharePoint home page in Microsoft 365.
Them follow the wizard to set the title, group type (public or private), site classification, preferred language, and member details.

Customize a Site’s Look and Feel: Make the SharePoint site reflect a brand! Customize the site’s appearance by:

Choosing from the default SharePoint themes and modifying them.
Use company-approved branding themes.
Adjust the headers (layout, logo, background) and footers (logo, text, links,etc).

Multiple Top-Level SharePoint Sites: If one has a Microsoft 365 tenant (e.g., Yoursite), your top-level SharePoint site URL would be https://yoursite.sharepoint.com.

The following are three top popular features in SharePoint Online:

Document Management: Capabilities include version history, check-in/check-out, and co-authoring.
Team Collaboration: The platform provides the ability to facilitate team collaboration through shared workspaces, calendars, and task lists.
Customization and Integration: Users can customize their SharePoint sites and integrate them with other Microsoft 365 tools to streamline workflows.

Here are the top three ways to integrate SharePoint Online with Agile practices:

Team Collaboration: One can set up project sites for each Agile team. These sites can include document libraries, task lists, and discussion boards to facilitate collaboration.
Kanban Boards: One can use SharePoint lists to create Kanban boards, allowing teams to visualize and manage workflow. This helps to track progress and identify bottlenecks.

Central Repository: One can store all project-related documents in a central location. SharePoint’s version control makes sure that team members are working on the latest version of a document.
Metadata and Search: One can utilize metadata to tag documents, for search and retrieval of information.

Task Management: Integrate SharePoint with Microsoft Planner in order to manage tasks and sprints. Planner has visual task boards which can be used with Agile principles.
Communication: Utilize Microsoft Teams in conjunction with SharePoint to have real-time communication and collaboration. Teams can be directly linked to SharePoint sites, allowing for the access to documents and project information.