The following are some items to follow in regard to document library planning:
1)
Enable the require checkout option for editing
2)
Keep the number of documents in a view below
2000 items if possible
3)
Limit the number of major versions typically
recommend set to 25-50
4)
Educate users on proper naming conventions
example:
IT Contacts Doc = BAD
IT_Contacts_Doc = GOOD
IT Contacts 7142017 = BAD
IT_Contacts_7_2017 = GOOD
5)
Think about if turning on metadata navigation or
using document sets makes sense based on the data that will be housed in a said
library.
Metadata navigation can be used
when it make sense to have the ability to dynamically filter and find content
in lists and libraries by using a navigation hierarchy tree control to apply
different metadata-based filters to the view.
Document Sets can be used if one
has a group of related documents that can be created in one step and then
managed as a single entity.
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