Reporting on a SharePoint Project

The following are some aspects that a SharePoint project manager should report on in regard to their project weekly:

• Overview on the status of the SharePoint project

• Amount of money and other resources spent vs. approved budget for the SharePoint project

• Time that was spent vs. scheduled for the SharePoint project

• Results vs. requirements for the SharePoint project

• Project risk and management issues that should be known for the SharePoint project

• Project health and overall standing of the SharePoint project

SharePoint Sponsor

While working in SharePoint, it's important to have a sponsor to help with the following:

• Making sure that the SharePoint project is evangelized as important to the organization

• Helping avoid SharePoint project scope creep

• Providing cross-organizational SharePoint support and resources

• Speeding up core and key SharePoint decisions

6 Aspects for a SharePoint Work Plan

The following are six high-levels aspects to adhere to for any of your SharePoint projects:

1) Preparation - agree on a approved SharePoint project plan

2) Requirements and readiness analysis - agree with customer on SharePoint process based requirements

3) Analysis - review how work is done today with how work can work in the future

4) Improvement design - agree on new improved SharePoint process

5) Rapid implementation - use an Agile process to deploy SharePoint solution

6) Evaluation and decision on the next phase - plan for the next needed SharePoint tasks

7 Items for a Short SharePoint Project Proposal

The following are seven key items that a short SharePoint project proposal should contain: 

1. Background and scope of what will be obtained with SharePoint 

2. Goals and results of the SharePoint project 

3. Staffing in regard of the SharePoint project

4. Work plan of the SharePoint project with high-level tasks

5. Budget and fees of the SharePoint project

6. Other provisions of the SharePoint project

7. Schedule of the SharePoint project

SharePoint Solutioning for a Problem

The following are useful aspects when reviewing how SharePoint can be utilized for a problem: 

Problem/opportunity – What is the problem or opportunity that is trying to be solutioned for in which SharePoint can help?

Value of a solution – What are the benefits of the SharePoint solution?

Goals – What goals can't be achieved because of the problem where SharePoint can help? 

External factors – What external factors, contribute to the problem where SharePoint can help?

Internal factors – What internal factors contribute to the problem where SharePoint can help?

Solutions that have been tried – What aspects have been done to try and fix the problem previously that were SharePoint or non-SharePoint related?

Possible solutions – What new SharePoint solutions seem feasible?

5 Questions Related to SharePoint Problem Solving

The following are some questions to ask end users when SharePoint problem solving:

1. How does the SharePoint problem manifest itself?

2. When or how often does the SharePoint problem occur?

3. What internal or external factors seem to cause the SharePoint problem?

4. What are the consequences of the SharePoint problem?

5. What is the value of a solution to the SharePoint problem?

6 SharePoint Key Architecture Items

The following are six key aspects a SharePoint architect needs to accommodate:

1) Overview of the architecture

2) Storage

3) Deployment methods

4) Design

5) Sizing considerations

6) Performance tuning

9 Items for a SharePoint Management Consultant to Know the Company

As a SharePoint management consultant, the following are nine key aspects to know about the company whom you will be consulting for: 

1. Descriptive information – What does the company do? How many employees do they have? Where are they located?
2. Financial information – What is the company's balance sheet? 
3. Customers – Who are the customers of the company?
4. Values – What are the company's values?
5. Ownership – Who owns the company? 
6. Strategy – How does the company innovate? How do they make decisions? 
7. Communication – How does the company communicate? What information do they communicate publicly?
8. People – Who are the key individuals in leadership roles?
9. Partners – Who are the business partners of the company?

Switching from Google Workspace to SharePoint Online

The following are some good key sites about switching from Google Workspace to SharePoint Online:

Switch to SharePoint Online from Google Sites

https://support.microsoft.com/en-us/office/switch-to-sharepoint-online-from-google-sites-3f77e002-5328-4487-a023-2a0b5093dcb0

Migrate Google Workspace to Microsoft 365 with Migration Manager

https://learn.microsoft.com/en-us/sharepointmigration/mm-google-overview

Migrate from Google Workspace 

https://learn.microsoft.com/en-us/sharepointmigration/mm-google-step1-connect?source=recommendations

Microsoft Co-Pilot AI Sites

The following are some good sites which cover Microsoft Pilot AI aspects:

Unleash your Productivity with AI and Microsoft 365 Copilot:

https://support.microsoft.com/en-us/topic/unleash-your-productivity-with-ai-and-microsoft-365-copilot-0bff3d8e-96a2-4bd0-9ac4-b128b1291394

Introducing Microsoft 365 Copilot—A Whole New Way To Work:

https://www.microsoft.com/en-us/microsoft-365/blog/2023/03/16/introducing-microsoft-365-copilot-a-whole-new-way-to-work/

Frequently Asked Questions about AI and Microsoft 365 Copilot:

https://support.microsoft.com/en-us/topic/frequently-asked-questions-about-ai-and-microsoft-365-copilot-987b275d-f6f2-4d5d-94c5-e927cffae705

Introducing Microsoft 365 Copilot: Your Copilot for Work:

https://news.microsoft.com/2023/03/16/introducing-microsoft-365-copilot-your-copilot-for-work/

Introducing Microsoft Security Copilot:

https://www.microsoft.com/en-us/security/business/ai-machine-learning/microsoft-security-copilot

Microsoft AI:

https://www.microsoft.com/en-us/ai/

Favorite Sites About SharePoint

The following are several good sites that explain what SharePoint is:

What is SharePoint?

https://support.microsoft.com/en-us/office/what-is-sharepoint-97b915e6-651b-43b2-827d-fb25777f446f

Get Started with SharePoint:

https://support.microsoft.com/en-us/office/get-started-with-sharepoint-909ec2f0-05c8-4e92-8ad3-3f8b0b6cf261

SharePoint - Your Mobile - Intelligent Intranet:

https://www.microsoft.com/en-us/microsoft-365/sharepoint/collaboration

Create and Use Modern Pages on a SharePoint Site:

https://support.microsoft.com/en-us/office/create-and-use-modern-pages-on-a-sharepoint-site-b3d46deb-27a6-4b1e-87b8-df851e503dec

SharePoint Help & Learning:

https://support.microsoft.com/en-us/sharepoint

Before Starting A SharePoint Project

Clarify the following with the relevant stakeholders and team when starting a SharePoint project:

1) Purpose and justification.

2) Measurable objectives.

3) Deliverables.

4) Acceptance criteria.

5) Critical success factors.

6) Constraints and assumptions.

7) Proposed budget and schedule goals.

Real working thought:

It’s important to have a realistic scope in regard to what a SharePoint project will encompass and output. I've been a member of a few projects where the scope was not realistic and on one occasion needed new technology to be built until the proper outcome could be met. This therefore led to potential cost overruns in the budget.

6 Key Aspects That Are Good About SharePoint

The following are six key aspects about SharePoint that are good:

1. End to end - good platform for distributing content and processes

2. Scale and agility - the platform is updated often and therefore provides a faster deployment strategy as part of it's ecosystem

3. Delivering trust - the system provides a core permission model

4. High availability - the system is made to scale and provides to the enterprise this valuable concept

5. Too integrated to fail - the system provides many out of the box features and functionality as well as allows for customizations

6. Hybrid and multi cloud - the system can be set-up half on-premise and half in the cloud therefore allowing for scalable as needed   

7 Steps in the Mind of the SharePoint Customer

The following are seven steps in the mind of the SharePoint customer:

1. One has to know the SharePoint customers

2. One has to inform the SharePoint customers

3. One has to help the SharePoint customers

4. One has to surprise the SharePoint customers

5. One has to delight the SharePoint customers

6. One has to thank the SharePoint customers

7. One has to reward the SharePoint customers

3 Ways on Getting the SharePoint Message Out

The following are three ways to get the SharePoint message out:

1. One has to decide whom to mail or e-mail the SharePoint information to?

2. One has to decide what the text of the SharePoint mailing/emailing will entail?

3. One has to decide the best time to send the SharePoint mail/email?

4 Ways for Dealing with SharePoint Conflict

The following are four ways to deal with SharePoint conflict:

1. Discover the exact issue

2. How can the issues be resolved?

3. What is the best solution?

4. How can the solution be put into place?

5 Tips to Keep SharePoint Customers

The following are five tips to keep SharePoint customers:

1. Carry on a positive SharePoint attitude.

2. Diverse yourself - through SharePoint creativeness and exceptional work.

3. Be aware of your SharePoint customer's business.

4. Follow-up and take SharePoint feedback then prioritize and take action on priorities. 

5. Give customers SharePoint justification and motive to refer you to others.

4 Reports Checklist of SharePoint Management

The following are four report checklist items for SharePoint management:

1. Report what you're going to tell them about SharePoint

2. Report to them about SharePoint

3. Report what you will test them on in regard to SharePoint

4. Report to them what you told them in regard to SharePoint

5 Step System for Managing SharePoint Customer Concerns (HEARS)

The following are aspects related to a five-step system for managing SharePoint customer concerns (HEARS): 

1. Hear about SharePoint 

2. Engage about SharePoint

3. Ask questions about SharePoint then act -> Re-ask questions to be sure!

4. Reassess SharePoint via explanation

5. Surely relate to the SharePoint concern

6 Tips for Sealing SharePoint Success

The following are six tips for sealing SharePoint success:

1. Ask the correct SharePoint conditional questions

2. Be aware one sells what their SharePoint customer sells

3. Obtain from SharePoint customer the problems that your product or service will help remedy

4. Obtain from SharePoint customer how you added value in solving their problems

5. Obtain SharePoint agreement that the solution met the client needs

6. Ready for the next SharePoint project/phase

5 Sales/Projects SharePoint Goals

The following are five sales/project based SharePoint goals:

1. Garner information - garner as much SharePoint information as possible.

2. Obtain - a step by step SharePoint guide.

3. Acquire - actions speak SharePoint volumes.

4. Look - at the SharePoint plan several times.

5. Set - new goals - SharePoint goals infer passion.