SharePoint Back-up Strategy Planning

 The following are some items to consider when planning an on-premise backup strategy:

See the table columns below for items to be aware of and in this example some data was entered to see what could be needed:

Intranet – On-Premise
	Current database sizes per site collection:	Site Specs	Growth in last year	Estimated additional needed disk space for SharePoint	Estimated growth per year
	93 gigs	875 sites, 21757 lists, 257477 items.	45 gigs	300 gigs   (this is to perform farm back-up and site collection back-up)	50 gigs

Possibly Back-up policy:

Onsite available - > 7 dailies, 4 weekly, one monthly

Off-site available -> 3 monthly, 6 weekly, 14 dailies

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Governance – Proper Naming Conventions

The following are some items for consider for naming conventions:

Have format for database names – example->  WSS_Content_Sitename

Real world example ->  WSS_Content_IT

Have a format for document library naming (example IT_Core_Docs)

Have server name convention which – plans for growth

(example spweb1, spweb2, spweb3, spcentad1, spworkflow1, spsearch1, spdist1)

Names of files should be short and not utilize spaces – use _ instead

Names of view – should be short and descriptive (example: ITContacts or IT_Contacts)

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Governance Site Planning – Part 2

The following are some items to consider for site planning:

Will approval be turned on and who will approve content?

Who will secure sensitive information?

Who will have the permissions to create new sites?

Who will create and publish content?

Who will have the ability to customize sites?

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Governance Site Planning – Part 1

The following are some items to consider for site planning:

·         Decide if users will manage - own websites

·         Decide if users will create their own sites

·         Decide how users will use metadata (managed metadata navigation, managed metadata column or document sets)

·         Train users before they are granted permission to site

·         Decide if owner, member, visitor groups will be enough as far as permissions and who will grant access

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