Writings and ramblings on SharePoint for those who are addicted to it!
In this day and age, the following are some important skills to have when working in SharePoint Online:
1) Application development (could be just scripting aspects such as JSON)
2) Data visualization (PowerBI)
3) Mobile apps (Power Apps)
4) Data engineering
5) Intelligent automation
6) Technology integrayion
7) Cloud solutions
8) Digital workspace
9) Digital customer experiences
10) Data analytics
11) Microsoft solutions
The following are eight key aspects to utilize for SharePoint strategy communication:
1) Management face-to-face strategy session briefings of SharePoint art of the possible
2) Roadshows of SharePoint technologies
3) Internal, informal SharePoint events
4) Personnel SharePoint training
5) Background SharePoint material distribution
6) SharePoint discussions
7) Intranet SharePoint strategy forum
8) Visual SharePoint material, handouts, posters, screen savers, TV projections etc
To be successful with SharePoint, the following are high-level aspects to master:
1) Implementation of SharePoint changes and technologies
2) Enabling SharePoint automatic and manual processes
3) Controlling SharePoint policies and permissions
4) Inspecting the SharePoint environment and reviewing aspects as needed
The following are five key aspects for a SharePoint strategy outline:
1. Arenas – Know where SharePoint will be active.
2. Vehicles – Know how with SharePoint you will get there.
3. Differentiators – Know how in SharePoint you will win in the enterprise industry.
4. Staging & pacing – Know at what speed and sequence of moves SharePoint will be utilized.
5. Economic Logic – Know how with SharePoint you will obtain the returns.
The following are three core aspects of why SharePoint is easy:
1) Interface - allows for ease of use as a quick and simple way to create professional looking material.
2) Affordability - has many different license models for any budget.
3) Integrations - can integrate with a wide range of applications, especially those related to the Power Platform (Power Automate, Power Apps, Power BI, Power Virtual Agents).
https://www.amazon.com/dp/B0C5TM3KJP/
The world of SharePoint everyday gets more complicated and intricate. Therefore, in order to understand and maneuver through this vast technology ecosystems platform, knowing the proper terminology will prove invaluable.
The following is needed in order to have a sustainable SharePoint environment:
1) Maintain an organized up-to-date inventory of assets
2) Monitor risk across the silos of departments, teams and subsidiaries
3) Search for and handle out of date content, technologies and misconfigurations
4) Manage and monitor 3rd party applications
5) Improve and make changes accordingly to security across the environment
The following are some key aspects to follow as part of a SharePoint strategy:
1) Plan for the process with the thinking of what the final SharePoint outcome will be
2) Evaluate the strategy with a SharePoint performance mindset
3) Define the need for change with a SharePoint solution
4) Plan out all the needed SharePoint scenarios for success
When either moving or completing a major update of SharePoint, the following are five success factors for SharePoint readiness to know:
1. Commitment: What is the level of SharePoint commitment from the top level as well as throughout the company?
2. People: How well are people involved with SharePoint?
3. Communication: How well has the need for SHarePoint change been communicated and understood?
4. Methods and tools: How well-versed is the organization in regard to SharePoint project work?
5. Interactions: What is the level of SharePoint change planning and change management in the organization?
The following are some ways to observe how people work in order to improve a SharePoint process or to build out a new SharePoint process:
A day in the life – Catalog proper activities that people experience throughout an entire day.
Behavioral archaeology – Observe people's activities via where they work out of, save files to, access and input data.
Fly on the wall – Observe and record behavior, without interfering with people's activities.
Social network mapping – Be aware of different kinds of social relationships within people groups.
Check out my latest SharePoint writings:
The Psychology of SharePoint
https://www.amazon.com/dp/B0C4SFTJTS/
Office 365 - SharePoint Online Instructor Guide
https://www.amazon.com/dp/B077VS4PYF/
The Art & War of SharePoint
https://www.amazon.com/dp/B01FYTV2AS/
SharePoint 2016 Content Editor Instructor Guide
When working on a business process for SharePoint, creating a process map is a good part of the fundamental steps for the visual processing:
Information captured may include:
• Needed process steps
• Responsible organizations/departments/people
• Information that is transferred between the process step(s)
• Information resources (databases, information technology-based systems)
When working on getting requirements for a business process to be completed in SharePoint, the following are aspects to realize:
• Know what sets the pace of the business process for SharePoint usage
• Know what the business outputs of the process are for SharePoint usage
• Know how often the certain process steps take place for SharePoint usage
• Know how people are involved in the business process for SharePoint usage
• Know what the key business roles of those involved are for SharePoint usage
• Know what kind of information is utilized during the process for SharePoint usage
• Know what information systems are involved in the business process for SharePoint usage
• Know the critical business success factors for SharePoint usage
• Know the typical sources of errors or delays in the business process for SharePoint usage
• Know that the goal is to understand how a specific business process works, what it produces, and what is critical in the process for SharePoint usage
Check out my latest SharePoint offering:
The Psychology of SharePoint
https://www.amazon.com/dp/B0C4SFTJTS/
SharePoint is a complex toolset which involves a different mindset at times in regard to working, troubleshooting and evangelizing. Therefore, provided in this book are several core and key topical based items grouped by high-level topics to utilize and be aware of to master SharePoint from a psychology standpoint. The aspects listed can be utilized for both SharePoint Online cloud and SharePoint on-premise based environments for planning and implementing based purposes.
The following are value map aspects where SharePoint is useful:
1) SharePoint improves process efficiency and quality
2) SharePoint provides innovating services and a suite of products
3) SharePoint improves information management
4) SharePoint helps make strategic choices
The following are the areas of what a SharePoint solution usually contains elements from:
1) Management: Example: a new system, leadership, merger, expansion
2) Processes: Example: new or refined business processes, new technologies that need integrated
3) Skills and knowledge: Example: requirement and need of new skills
4) Information: Example: better ways to leverage and manage information
5) Systems: Example: new information, contact, communication or production system
6) Services: Example: new technical based infrastructure or new facility
The following are four SharePoint future state questions to be aware of:
1) What business goals will be reached in the future SharePoint state?
2. What will SharePoint be and do in the future state?
3. What will SharePoint need to have?
4. Who will benefit from SharePoint?
The following are key aspects to utilize in a SharePoint workshop for evangelizing any new project:
1) Define the SharePoint problem
2) Idea out the SharePoint solutions
3) Strategize the SharePoint solution
4) Define a SharePoint vision
5) Plan for SharePoint
6) Define for a SharePoint shared view
7) Educate on SharePoint
The following are the key high-level aspects to be aware of when moving to a SharePoint environment:
1) Explain why such a change is needed
2) Communicate the benefits of the environment change to SharePoint
3) Manage end users concerns about the SharePoint environment
4) Provide the needed SharePoint resources for learning the environment
5) Reward those that are part of the SharePoint environment success
These aspects maybe good as a typical structure for a SharePoint consulting project plan:
1) SharePoint objectives, scope, and budget
2) SharePoint organization and management
3) SharePoint project schedule
4) SharePoint communication and collaboration
5) SharePoint documentation
6) SharePoint risk management and contingencies
7) SharePoint project closure
These aspects maybe good to include in a consulting project plan:
1) What are the outcomes of the SharePoint project?
2) What SharePoint actions need to be done?
3) What is the schedule for the SharePoint actions?
4) Who is going to implement the SharePoint actions?
5) What SharePoint resources and tools are required?
6) What are the risks of the SharePoint project and how will they be managed?
7) What's not included in the SharePoint project?
